Procurement Associate

About the position

The position at Memphis-Shelby County Schools involves supporting the Procurement Services Office through various administrative and secretarial duties. The role is crucial in ensuring efficient procurement processes and communication with vendors and district personnel, contributing to the district's mission of educational transformation for over 110,000 students and families.

Responsibilities

• Perform a full range of administrative work for multiple programs and projects in the Procurement Services Office.
• Review and answer correspondence for Procurement Services.
• Receive and respond to inquiries, concerns, complaints, and requests for assistance from District personnel, vendors/contractors, and citizens.
• Process newspaper advertisements for solicitations.
• Create and maintain correspondence for out-of-compliance District purchases.
• Perform general administrative/clerical work, including processing office payroll, loading Board agenda items, copying, and filing documents.
• Reconcile invoices for Procurement purchase orders and initiate corrections for inconsistencies.
• Process Procurement invoices for payment.
• Communicate with vendors to explain District procurement policies, procedures, and requirements.
• Provide guidance to internal and external customers regarding the SCS ERP system for requisitions and supplier profile management.
• Identify issues or problems and seek solutions consistent with applicable regulations.
• Attend training, meetings, workshops, or seminars to enhance job knowledge and skills.
• Entry, create reports, monitor, and maintain electronic records.
• Perform other duties as assigned.

Requirements

• Bachelor's Degree or equivalent experience, or four (4) years of relevant experience for a total of four (4) years of education/experience.
• Proof of education, training, and/or experience is required.

Benefits

• Equal Opportunity Employer
• Reasonable accommodations for qualified persons with disabilities