University of California - San Diego, CA
posted about 2 months ago
The Procurement and Financial Services Analyst at the University of California San Diego plays a crucial role in coordinating the financial operations of the Earth Section of the Scripps Institution of Oceanography. This position is under general supervision and involves managing the financial processes associated with the acquisition of high-value purchase orders for essential equipment, supplies, and services, particularly in support of the ALERTCalifornia project. The analyst will ensure that all financial transactions are processed accurately and in a timely manner, adhering to the university's financial policies and procedures. The incumbent will be responsible for handling various financial transactions, including lab-specific travel and reimbursement requests, and will serve as the first point of contact for invoicing and purchase order-related inquiries. This role requires a keen attention to detail and the ability to provide responsive support to stakeholders, ensuring that all procurement requests are adequately justified and funded. The analyst will also maintain confidentiality regarding sensitive information, such as camera site lists, and will facilitate the signing of Memoranda of Understanding (MOUs), Statements of Work (SOWs), and other financial agreements. In addition to processing invoices, payments, and purchase orders, the Procurement and Financial Analyst will prepare internal control reports and distribute findings to fund managers, following up to ensure that corrective actions are implemented. The position also involves onboarding new vendors in Oracle and PaymentWorks, requiring the exercise of judgment to determine the most effective financial management methodologies. This role is integral to the success of the ALERTCalifornia program, which focuses on utilizing advanced technology to support data-driven decisions in response to natural disasters, thereby enhancing public safety and environmental management.