About the position
The Procurement/Purchasing Coordinator at UCLA Health Systems plays a crucial role in providing purchasing support across various entities, including departments, divisions, and research labs. This position serves as the primary point of contact for all procurement needs, ensuring that purchasing activities align with University policies and procedures. The coordinator is responsible for overseeing, coordinating, reporting, and executing purchasing activities, which include completing purchases, supporting travel arrangements, and processing reimbursement requests for faculty and staff. The role requires a high level of accuracy and attention to detail, as the coordinator must manage multiple tasks and competing deadlines while maintaining effective communication with both internal stakeholders and external vendors. In this position, the coordinator will act as a liaison between campus units and vendors, ensuring that all purchases and payments are processed in a timely manner. This involves evaluating the cost-effectiveness of purchasing options and interpreting the terms and conditions of contracts. The coordinator will also utilize standard spreadsheet and word processing software to manage procurement data and documentation effectively. The ability to prioritize tasks and adapt to frequent interruptions is essential for success in this role, as is the capacity to communicate effectively both in writing and verbally. Overall, the Procurement/Purchasing Coordinator is integral to the smooth operation of purchasing processes within UCLA Health Systems, contributing to the efficiency and effectiveness of the organization’s procurement activities.
Responsibilities
- Provide purchasing support for departments, divisions, and research labs.
- Serve as the main point of contact for procurement needs.
- Oversee, coordinate, report, and perform purchasing activities.
- Complete purchases, travel support, and reimbursement requests for faculty and staff.
- Ensure purchasing activities comply with University policies.
- Act as a liaison between campus units and vendors to ensure timely processing of purchases and payments.
Requirements
- Analytical skills to evaluate the cost-effectiveness of purchasing options.
- Effective written and verbal communication skills.
- Ability to read and interpret terms and conditions of contracts.
- Proficiency in standard spreadsheet and word processing software.
- Ability to set priorities and complete ongoing tasks with competing deadlines and interruptions.
Nice-to-haves
- Bachelor's Degree or equivalent combination of education and experience.
- 1 - 3 years of purchasing experience.
- Knowledge of the organization's departments and operations to meet procurement needs.
- Understanding of procurement policies and systems such as Procurement and Travel systems.
