Clayton County Board Of Commissioners - Jonesboro, GA
posted 2 months ago
The Procurement Specialist II position within the Central Services Department is designed to execute highly responsible administrative and contract work. This role requires a thorough understanding of department operations, procedures, and the overall organization of Clayton County. The position is characterized by a significant degree of independence and confidentiality, as well as the ability to interpret policies and conduct independent research when necessary. The Procurement Specialist II will be involved in various tasks that include developing bid specifications, preparing legal documents, and coordinating with various departments to ensure compliance with county ordinances. In this role, the specialist will consult with the Director, buyers, and representatives from requesting organizations to develop bid specifications. They will prepare invitation to bid forms, instructions, and legal documents, as well as create appropriate vendor lists for each bid package. The specialist will also be responsible for scheduling bid openings and pre-bid conferences, recording these events, and ensuring that all necessary documentation is filed appropriately. Additionally, they will handle the E-Bid system and maintain purchasing files, program records, and legal documents. The Procurement Specialist II will also play a key role in renewing annual contracts, determining their renewability, and notifying relevant departments and contractors about contract expirations and renewals. They will confer with the County's Legal Department and Risk Management Division on insurance and legal issues, process bids and related documents, and maintain organized files for all procurement activities. This position requires effective communication with various stakeholders, including supervisors, employees, contractors, vendors, and the public, to coordinate work activities and resolve any issues that may arise.