Production Administrative Assistant (Bi-lingual Spanish)

About the position

This hybrid position combines the excitement of customer-facing interactions with the precision of behind-the-scenes coordination. You will ensure that guests understand company safety, security, and food safety site requirements, and that visitors are in compliance with these requirements while onsite. Additionally, you will support the Production Department with all clerical tasks, including preparing and posting schedules, writing procedures, and entering all the production employees into our Time Clock Scheduler. You will also support the Payroll Department by running reports to ensure accuracy of time data.

Responsibilities

• Employee scheduling.
• Business reporting and scorecard management, as well as monthly meeting presentation preparation.
• Manage the phone lines.
• Have work orders ready for the AM and PM shift.
• Provide a professional and friendly environment for guests and manage sign-in and alerting employees of guest arrivals.
• Work very closely with janitorial team.
• Maintain front desk.
• Check inventory levels for supplies.
• Assist on special projects and any ad hoc work.

Requirements

• Attention to detail, accuracy
• Ability to manage multiple tasks
• Two years of related administrative experience
• Experience in employee schedules and calendaring
• Must read, write and speak English and Spanish fluently
• Proficiency in MS Word, Excel, PowerPoint and Outlook
• Mathematical abilities
• Excellent customer service and communication skills; the ability to professionally deal with internal and external customers during stressful situations.

Benefits

• Equal Opportunity Employer
• Inclusive workplace environment