Production and Purchasing Assistant

$49,920 - $54,080/Yr

Allied Modular - Austin, TX

Full-time - Mid Level

Austin, TX

About the position

The Production and Purchasing Assistant at Allied Modular plays a crucial role in supporting the Production Manager by ensuring timely arrival of raw materials for production, managing inventory, and facilitating communication between manufacturing and services teams. This position requires a proactive individual who thrives in a dynamic environment and is eager to contribute to the company's innovative approach in the modular solutions industry.

Responsibilities

• Coordinates with Brokers and Logistics companies to arrange the shipment of products to customers, negotiating the best prices for our customers.
• Coordinates transfers to and from sister locations, collaborating with peers at each site.
• Creates updates in Microsoft Business Central and Adobe Workfront for items shipped.
• Generates shipping documents, such as BOLs.
• Receives materials, verifying that the PO line items and quantities match the packing slips upon receiving items and updates inventory in Business Central.
• Counts and tags all incoming inventory with Allied Modular part numbers on items received.
• Runs MRP & generates purchase orders and issues them according to the dollar authorization matrix as outlined in the corporate policy.
• Confirms, updates, and follows up on purchase orders based on vendor confirmation.
• Ensures all raw materials arrive on time for production.
• Coordinates purchase order ETAs with the Production Manager to help establish accurate shipping dates.
• Tracks purchase credits from vendors.
• Coordinates the purchase of office materials and supplies.
• Generates inventory reports for cycle counting as this person is responsible for accurate inventory counts.
• Assists the Materials Manager in managing minimum inventory and updating direct costs as directed and authorized.
• Responsible for printing production folders including Product Requirement Documents (PRDs) and the associated drawings for each job and organizing and distributing the PRDs out to the production floor.
• Informs Services team on manufacturing updates during production meetings using the Sales Order Report.
• Provides status of current projects in process including manufacturing shipping dates, material issues, etc.
• Coordinates, resolves, and communicates any manufacturing issues with Project Managers.
• Records quality control forms and pictures, verifying the team is processing quality records accordingly.
• Promotes a positive working environment conducive to a team atmosphere in alignment with the Allied Modular culture.
• Monitors and changes all sales prices based on standard margins and cost of manufacturing and purchasing, including updating Item SKU cards when pricing changes occur.
• Maintains all cost and pricing data in both CRM and manufacturing systems.

Requirements

• High school diploma or equivalent required.
• At least 5 years equivalent job experience in a manufacturing/production environment.
• Configure, Price, Quote experience is a plus.
• A customer-centric approach to data-driven recommendations.
• Must be organized, utilize creative thinking skills, and have a high regard for attention to detail.
• Job requires extreme accuracy in data entry and the review of supporting documentation.
• Clear understanding of margin versus markup.
• Clear understanding of manufacturing and bill of materials.
• Good written and oral communication skills.
• Good interpersonal skills.