Production Assistant Frontlist (Boulder)

Workman Publishing-posted 10 months ago

Full-time • Entry Level

Hybrid • Boulder, CO

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The Hachette Book Group is seeking a Production Assistant to coordinate manufacturing responsibilities for frontlist paperback formats for books published by its Adult Trade Imprints. These primary responsibilities include costing, scheduling, and ordering manufacturing. This role is located in Hachette's Boulder office on a hybrid basis and will require collaborating with teams based in our New York, Boston, and Nashville offices. The ideal candidate will be motivated to ensure all assigned titles are manufactured to the highest degree of quality and delivered on time in order to make expected warehouse release dates. Candidates need to be capable of working in a deadline-driven and team-oriented environment. Candidates must be able to work well with all vendors, editors, designers, production coordinators, inventory coordinators, and sales representatives in local and remote offices to successfully execute the responsibilities listed below with supervision.

Effectively and efficiently coordinates all phases of project production and manufacturing dealing with editorial, design, sales, inventory, and marketing departments.
Monitors production schedules through coordination with outside vendors as well as all relevant in-house departments to ensure on-time delivery.
Coordinates cover production with remote Art Departments to maintain stringent high-quality standards.
Directs manufacturing of books from domestic vendors for an assigned set of titles.
Works with Manager to monitor and maintain desired schedules, cost, and quality.
Ability to evaluate and recommend best method for manufacturing, for example offset v. digital printing.
Coordinates all estimating and printing requests as designated by Inventory to ensure schedule fidelity.
Attends and participates in regular vendor meetings.
Analyzes production specifications in order to propose cost-saving measures.
Communicates alternative specifications to editorial and design departments.
Works under minimal supervision, keeping Manager and imprint informed of any service disruption or vendor quality issues.
Communicates such issues to the vendor in collaboration with Manager.
Prepares cost estimates, purchase orders and shipping instructions from HBG's title management system as required by vendors and Cost Accounting.
Processes invoices in an accurate and timely manner.
Explains cost discrepancies as needed.
Maintains accurate specification and scheduling information in company databases.
Performs other duties as assigned.

Organized, creative, flexible, and able to prioritize.
Thorough, accurate, and articulate verbal and written communication skills.
Can collaborate well with a diverse team of internal and external stakeholders.
Can utilize technology where appropriate to improve workflow.
Facility with numbers and basic accounting skills.
Proficiency in Excel and analyzing and organizing data.
Familiar with Windows PC and MS Office skills.
Mac skills a plus.
Strong communication and negotiating skills.
Seeks continuous improvement and innovates solutions.
Maintains grace under pressure in a high-energy, fast-paced environment.

medical
dental
vision
basic and supplemental life
short-term and long-term disability
accidental death and dismemberment
critical illness
hospital indemnity
long-term care
health and dependent care FSA
commuter benefit plan
employee assistance program
tuition reimbursement
travel assistance
401(k)
discretionary bonus program
PTO (15 vacation days, 2 personal days, 10 holidays and generous sick leave)
group discounts on auto and home insurance and legal services

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