Production Office Coordinator (Assoc. Producer/ Jr. Production Business Manager)

DePaul University - Chicago, IL

Full-time - Entry Level

Chicago, IL

Educational Services

About the position

The Production Office Coordinator plays a crucial role in the School of Cinematic Arts at DePaul University, implementing and overseeing all related policies, practices, and compliance for the Production Office. This position involves managing a student part-time staff team and facilitating various projects, including student syllabus assignments, independent projects, and faculty projects. The coordinator will also handle disciplinary actions and collaborate across the university regarding film production and grant fund allocation management. The role requires providing general advice to students navigating filmmaking in DePaul and the Chicagoland area. In this position, the coordinator will mentor and train undergraduate and graduate students on the School of Cinematic Arts (SCA) processes throughout the pre-production and production phases of filmed media projects. The focus will be on best practices, leveraging local resources, and ensuring on-set safety and liability. The coordinator will also advise students and faculty on updates or changes to protocols or policies, work with grant recipients on processes, and oversee requests for grant reimbursements. Additionally, the coordinator will design and implement supplemental production materials, communications, and programs related to various aspects of producing filmed media, including casting, hiring crew, location management, insurance, permitting, and legal concerns. This includes content creation and management of SCA social media accounts. The role also involves overseeing the operation of the SCA Production Office, ensuring the provision and upkeep of production management systems. The coordinator will train and supervise student workers to execute production authorization procedures and manage related tasks, including communication with faculty and students. Daily operations will be managed with oversight of 2-10 staff members, focusing on workflow, system operations, and scheduling shifts. The coordinator will assist the Manager of Production with additional staff support as needed.

Responsibilities

• Mentor and train undergraduate and graduate students on SCA processes throughout pre-production and production of filmed media projects.
• Advise students and faculty on updates or changes to protocols or policies.
• Work with grant recipients on process and oversee requests for grant reimbursements.
• Design and implement student supplemental production materials, communications, and programs related to producing filmed media.
• Oversee the operation of the SCA Production Office including provision and upkeep of production management systems.
• Train and supervise student workers to execute production authorization procedures and manage related work.
• Manage day-to-day staff operations with oversight of 2-10 staff, focusing on workflow and scheduling shifts.
• Assist Manager of Production with additional staff support as needed.

Requirements

• Bachelor's degree required.
• 5+ years professional film production experience with 3+ in Producer or Production Manager roles.
• 1+ years experience in production local to Chicago.
• 2+ years managing experience.
• Experience working in an academic environment, mentoring and advising students is a plus.
• Expert understanding of the motion picture industry, from conception to completion.
• Proficiency in Microsoft Office 365 products and platforms, particularly Word and basic Excel use.
• Experience with project management software tools outside of Office365.
• Working ability with Canva, Photoshop, iMovie (light video editing) or other creative design software.
• Mac iOS proficiency required.

Nice-to-haves

• Knowledge of Adobe or iMovie is a plus.

Benefits

• Dental insurance
• Health insurance
• Paid holidays
• Paid time off
• Retirement plan
• Vision insurance