Professional Assistant III

Fulton County Schools - Atlanta, GA

Full-time - Entry Level

Atlanta, GA

Educational Services

About the position

The Professional Assistant III at Fulton County Schools provides essential administrative support to the head of a major function area, including schools and operational departments. This role involves high-level clerical tasks, office management, and responding to inquiries regarding FCS policies and procedures. The incumbent is also responsible for monitoring and reconciling budget activities using the SAP system.

Responsibilities

• Maintains the departmental calendar for meetings, conferences, and events.
• Processes data using the SAP system, including employee data, payroll, and budget information.
• Answers telephone inquiries and resolves complaints courteously.
• Monitors and orders office supplies within budget parameters.
• Performs clerical support for special projects, including meeting planning.
• Maintains confidential data for the supervisor/department.
• Screens calls, letters, and visitors, responding to requests as needed.
• Compiles information to prepare budgets for the District.
• Identifies solutions to routine business matters with minimal supervision.
• Prepares and processes correspondence and documents for accuracy and timeliness.
• Creates and manipulates data to generate reports and locate information.
• Sorts and distributes department mail accurately and timely.
• Maintains a current contact list of District personnel.
• Schedules travel and maintains itineraries for department employees.
• Coordinates arrangements for meetings and conferences.

Requirements

• High School Diploma or GED equivalent.
• Minimum of 5 years clerical/administrative experience required.
• Experience with SAP or other major Enterprise systems preferred.
• Proficient in Microsoft Office.
• Ability to handle confidential information.
• Ability to manage multiple tasks and projects independently.
• Excellent organizational and customer service skills.
• Strong written and verbal communication skills.