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Program Admin Assistant (Administrative Specialist 2), Part-Time Job Share!
Department of Administrative Services - Salem, OR
posted 2 months ago
About the position
The Program Admin Assistant (Administrative Specialist 2) position at the Department of Administrative Services (DAS) is a part-time job share role focused on providing administrative and technical support to the Risk Management team. This role involves collaborating with state agencies, assisting program managers, and ensuring the smooth operation of risk management services that protect Oregon's resources. The position requires effective communication, program monitoring, and general administrative tasks to support the team's initiatives.
Responsibilities
- Support Risk program managers in communication with customers, state agencies, and officials.
- Research and prepare data for management decisions.
- Assist in tracking program activities and projects.
- Conduct research and interpret Risk statutes, policies, and procedures for team initiatives.
- Schedule meetings, prepare materials, and record minutes.
- Support training sessions, special events, and related program activities.
- Manage program emails, reserve state vehicles, maintain shared drives, and update templates using Adobe Pro.
- Administer the Citizen Report program, process Adult in Custody (AIC) injury claims, and manage related billing and payment.
- Maintain program files, policy manuals, and databases.
Requirements
- Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR an associate degree in general office occupations and two years of secretarial or administrative support experience; OR an equivalent combination of education and experience.
- Excellent written and verbal communication skills.
- Ability to work independently and prioritize work efficiently.
- Skilled in using a computer and the Microsoft 365 suite (e.g., PowerPoint, Excel, Word, Outlook, Teams, etc.).
- Experience entering and/or retrieving data from a computer database.
Nice-to-haves
- Strong interpersonal skills with the ability to build rapport with others.
- Experience working with the public through multiple communication channels including phone, email, and in-person contacts.
Benefits
- Work/life balance
- 11 paid holidays a year
- Competitive benefits package
- Advancement and learning opportunities
- Carpool matching tool and trip planner
