Program Administrative Assistant

$38,626 - $40,560/Yr

Albuquerque Health Care For The Homeless - Albuquerque, NM

Full-time - Entry Level

Albuquerque, NM

Ambulatory Health Care Services

About the position

The Program Administrative Assistant at Albuquerque Health Care for the Homeless plays a crucial role in providing and coordinating administrative support for the Behavioral Health and Social Services Programs. This position involves high levels of interaction with staff and community members, ensuring excellent customer service to clients while managing various administrative tasks and special projects.

Responsibilities

• Provides administrative support on special projects
• Gathers data for grant/funder/organizational records and reporting
• Responsible for data entry into HMIS for all Permanent Supportive Housing programs
• Supports housing assessment process (VI-SPDAT), enters data into Coordinated Entry System, scans records and prepares weekly reports for tracking
• Maintains all housing voucher data for Permanent Supportive Housing programs
• Manages motel vouchers for the programs, including initiating vouchers, data tracking and reporting
• Maintains, orders and distributes supplies, including inventory management and credit card receipt tracking, for the programs
• Conducts data entry for program records and reporting
• Supports Chief Program Officer, Behavioral Health, and Social Services leadership as needed
• Other duties as assigned

Requirements

• Bilingual Spanish
• Customer service skills
• Mid-level Administrative experience
• High school diploma or GED
• Strong analytical skills
• Driver's License
• Organizational skills
• 2 years of communication skills

Nice-to-haves

• Previous experience working in nonprofit or healthcare setting
• Two years' experience working within a social service setting
• Previous experience working in a complex, multi-department organization
• Bilingual or Spanish speaking

Benefits

• AD&D insurance
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Paid time off
• Vision insurance
• 401(k) matching
• Loan forgiveness
• Life insurance