Program Administrator, Data Science (Remote)

$44,803 - $58,677/Yr

Susan G. Komen - Chicago, IL

Full-time - Entry Level

Remote - Chicago, IL

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Program Administrator, Data Science, at Susan G. Komen is responsible for providing comprehensive administrative support to the Data Science team and its programs, including the ShareForCures breast cancer research registry. This role involves managing various administrative tasks, coordinating meetings, tracking expenses, and ensuring compliance with organizational policies. The position is fully remote, allowing for flexibility while contributing to Komen's mission to end breast cancer through research and community initiatives.

Responsibilities

• Perform a broad range of administrative activities including scheduling, meeting planning, and logistics.
• Develop detailed work plans, schedules, project estimates, resource plans, and budgets.
• Create new template documents, materials, presentations, reports, and other assets as assigned.
• Provide administrative support for and coordinate meetings, including scheduling, distributing materials, taking and summarizing notes, and following up on action items.
• Support administration of service contracts, consultant agreements, grant agreements, and other types of agreements.
• Prepare or assist with preparation of materials and progress and financial reports to support donor stewardship and other revenue generating activities.
• Ensure complete and accurate records are captured and compliance is maintained.
• Coordinate with Sr. Project Manager, Data Science to ensure consistency with department and organization policies and procedures.
• Help with making travel arrangements and managing related documentation.
• Track expenses and assist with identifying budget variances.
• Ensure accurate and timely vendor payments and expense reimbursements.
• Manage the collection, data entry, and monitoring of staff time and effort reports to ensure accuracy, timeliness, and compliance.
• Coordinate vetting process of new grantees, speakers, consultants, and other entities through Komen Accounting.
• Collaborate with other teams to deliver on specific programmatic needs, including program monitoring and evaluation, and coordinating ongoing internal/external communications as needed.
• Assist with collecting information and creating content about Komen's data science programs for press releases, blogs, social media, and other platforms.
• Support the execution of all research activities in compliance with conducting research with human subjects and with all Komen's policies and procedures.
• Escalate significant issues to Sr. Project Manager, Data Science or Sr. Director, Data Science, as needed.
• Perform other duties as assigned and on time.

Requirements

• Bachelor's degree and 2-5 years of administrative experience.
• Strong organizational and administrative skills; detail-oriented.
• Proven ability to manage multiple projects simultaneously and to perform in a large, complex workflow with multiple deadlines, data points, and priorities.
• Excellent interpersonal and communications (writing and speaking) skills.
• Ability to communicate effectively with individuals at different organizational levels and from all walks of life.
• Instinctive service and customer relationship skills.
• Intermediate level of computer/technical skills, including proficiency with Microsoft Office Suite and SharePoint required.
• Proficiency with contact management (Salesforce) and collaboration tools (Asana) preferred.
• Self-motivated and willing to take responsibility and ownership for timely and high-quality work.
• Ability to follow instructions and execute plans.
• A team-oriented attitude, strong cross-functional collaboration skills, and proven ability to work in a matrixed, global organization with remote staff.
• Shows positive approach to work, flexibility, innovation, cultural awareness, sensitivity to relationships, and confidentiality.

Nice-to-haves

• Strong knowledge of administrative procedures, planning, communication, and project tracking.
• Project management skills and/or certification a plus.
• Experience in business relations, partnerships, and/or communications with diverse stakeholders, such as external advisory boards, patients, community-based organizations, and alliances.
• Experience in complex meeting planning and direct interaction with volunteer base.
• Experience in non-profit program administration, including in planning and implementing multiple projects, preferably in a health or disease-focused organization.
• Proficiency in Spanish (oral and written) a plus.

Benefits

• Approximate hourly rate $21.54 to $28.21, based on various factors.
• Health, dental, vision, and a retirement plan with a 6% employer match.
• Generous Paid Time Off Plan.
• Flexible work arrangement in a fully remote working environment.
• Bi-weekly work from home stipend.
• Parental leave.
• Tuition Reimbursement.
• A culture of learning and development.