PROGRAM ADMINISTRATOR - OFFICE OF HEALTH, EQUITY, INCLUSION AND DIVERSITY

Kennedy Krieger Institute - Baltimore, MD

Full-time - Mid Level

Baltimore, MD

Ambulatory Health Care Services

About the position

The Program Administrator for the Office of Health, Equity, Inclusion, and Diversity at Kennedy Krieger Institute plays a crucial role in supporting and coordinating research projects and public health training activities. This position requires a blend of administrative and research expertise, working closely with the Program Manager, Program Director, research mentors, and scholars from the Center for Diversity in Public Health Leadership Training. The Program Administrator is responsible for the implementation of various research initiatives, ensuring that all activities align with the goals of the Center for Diversity. This includes coordinating onboarding processes, organizing didactic activities, and managing travel arrangements for participants. In addition to administrative duties, the Program Administrator will be tasked with disseminating, tracking, and cleaning evaluation data for both active program participants and alumni. This role is pivotal in tracking outcomes and engaging scholars and alumni in meaningful ways. The Program Administrator will also provide essential administrative support to the Program Directors and the Assistant Director of the Center for Diversity, which includes training new staff members, fellows, and students on laboratory techniques and institutional policies. The responsibilities extend to collaborating with various stakeholders, including the Co-Director and Database Manager, to prepare data for federal reports, grant proposals, and academic manuscripts. The Program Administrator will review and approve applicants for the Center for Diversity Programs and provide mentoring to scholars in data management and research methodologies. Ensuring compliance with data security and privacy regulations is also a critical aspect of this role, along with maintaining program-related information for effective communication across partnering institutions. The Program Administrator will assist in the production of educational materials and ensure timely submissions of abstracts and regulatory documents, acting as a liaison between sponsor agencies and the internal study team.

Responsibilities

• Collaborate with the Co-Director, Database Manager, and the Manager of the Center for Diversity to prepare data for inclusion in documents such as federal reports, grant proposals, academic manuscripts, and funding agencies reports.
• Review and approve applicants for the Center for Diversity Programs.
• Provide professional and research mentoring to Center for Diversity scholars, including data management, analysis, and interpretation.
• Support scholars in developing, reviewing, and editing research abstracts, posters, and manuscripts in collaboration with and guidance from research mentors.
• Ensure data compliance, including security, privacy, and confidentiality.
• Maintain and update program-related information in Teams for sharing across partnering institutions.
• Assist with the coordination of public health leaders, researchers, mentors, and Center for Diversity graduates to develop, organize, produce, and edit videos of maternal and child health and public health for publication in the Learning Management system.
• Ensure Center for Diversity scholars submit abstracts to scientific meetings after clearance by research mentors.
• Ensure the timely completion of sponsor/data center submission and regulatory documents.
• Schedule presenters, room locations, and AV set-up for public health leaders, orientation speakers, and related seminars.
• Act as liaison between sponsor agencies (e.g., The Centers for Disease Control and Prevention [CDC]) and the internal study team as directed by the PI.
• Communicate timelines, submit progress reports, and propose and implement solutions to problems that jeopardize the schedule or quality of studies.

Requirements

• Master's degree in Public Health or a related field required; PhD preferred.
• Minimum five years of database management, research, program management, or other related experience required.
• Recent supervisory/management experience preferred.

Benefits

• Leadership training provided