Program Administrator

$96,470 - $164,010/Yr

Disability Solutions - Sterling, VA

Full-time - Mid Level

Sterling, VA

About the position

The Program Administrator at BAE Systems will lead all aspects of program administration within the Program Management Office (PMO) for a technology-based program supporting a key government customer. This role requires a dynamic, detail-oriented individual with exceptional management, communication, and interpersonal skills to ensure effective program execution and support for engineering services related to networking and enterprise computing infrastructure.

Responsibilities

• Gathering, inputting, and retrieving electronic data; maintaining files and folders
• Initiating trouble tickets and coordinating office moves
• Researching and analyzing information and data to prepare reports, presentations, and papers
• Scheduling and coordinating meetings, calendars, and events
• Preparing routine correspondence in accordance with government standards
• Facilitating program review meetings
• Ordering supplies and maintaining inventory for PMO
• Coordinating with Task Order (TO) Project Managers (PMs) and PMO to collect and update input for contract deliverables
• Coordination with finance and subcontracts teams regarding incoming resources
• Reviewing and vetting partner company candidate submissions
• Communications with partner companies
• Setting up interviews with partner candidates and TO PMs
• Sending new hire reporting instructions and coordinating program new hire orientation
• Security clearance paperwork coordination, scanning, faxing, emailing
• Other administrative duties as assigned

Requirements

• Bachelor's Degree with 3 years' relevant experience
• Critical thinking
• Proven track record working in fast-paced environments and successfully managing multiple projects at a time within required timeframes
• Experience providing general or specialized administrative support to various offices and programs
• The ability to communicate and collaborate with multidisciplinary teams
• Experience in documentation planning and support, project administration, program management support, scheduling, mail services, records, and data input
• Proficiency in writing, editing, and proofreading
• The ability to research and extract relevant data
• Proficiency in Microsoft Office products (Outlook, Word, Excel, PowerPoint, and Publisher)
• Ability to work independently
• Ability to travel to multiple buildings within the Dulles corridor
• Experience supporting the government

Nice-to-haves

• Experience organizing events such as networking, hiring, and retention events
• Experience working on BAE programs and a solid understanding of BAE Systems internal policies and procedures
• Familiarity with BAE business/program review requirements
• Familiarity with staffing and subcontracting processes
• Familiarity with IT and engineering contract support

Benefits

• Health, dental, and vision insurance
• Health savings accounts
• 401(k) savings plan
• Disability coverage
• Life and accident insurance
• Employee assistance program
• Legal plan
• Discounts on home, auto, and pet insurance
• Paid time off
• Paid holidays
• Paid parental leave
• Military leave
• Bereavement leave
• Federal and state sick leave
• Company recognition program for monetary or non-monetary awards