Program Assistant - Business, Marketing, Entrepreneurship, & Finance

State of Colorado - Denver, CO

Full-time - Entry Level

Hybrid - Denver, CO

Executive, Legislative, and Other General Government Support

About the position

The Colorado Community College System (CCCS) is hiring a Program Assistant to join our Career & Technical Education (CTE) team at System Office. In this role you will provide administrative support in the Business, Marketing, Entrepreneurship, and Marketing (BMEF) program for the Program Directors and State Advisors with a focus on conference logistics and accounting processes. If you are looking for an administrative assistant role where your work has a direct impact on Colorado students, this position is for you! We offer exceptional benefits, a flexible working environment, including hybrid-remote work schedules within the state of Colorado, and a strong work/life balance. Please note: while this position is listed as being hybrid-remote, the person in this role will be expected to come into the office at least one day a week.

Responsibilities

• Event planning, project coordination, and administrative support for all DECA and FBLA conferences, including state and national leadership conferences.
• Maintains websites, coordinates travel through travel agency and builds reports utilizing common software such as the Microsoft Office Suite and similar applications in Google Workspace.
• Updates System CTE records and databases.
• Reconciles student dollar accounts in QuickBooks, cuts checks, receives payments, makes deposits and communicates with local chapters regarding invoices and payments.
• Makes purchases using purchasing card and state association credit cards as appropriate, following all CCCS, state, and federal regulations.
• Reviews contracts, invoices, travel expenditure reports, and procurement card charges, prior to submittal for payment, for discrepancies in computation and appropriateness under state fiscal rules and regulations.
• Acts as procurement card holder and tracks expenses monthly.

Requirements

• Two years of office support experience. Appropriate education will substitute for experience on a year-for-year basis.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and/or similar applications in Google Workspace.

Nice-to-haves

• Knowledge of using virtual platforms and social media.
• Basic QuickBooks or similar program skills (or willingness to learn).
• Basic Canva design skills or similar program (or willingness to learn).
• Comfort with email marketing and/or CRM systems (or willingness to learn).

Benefits

• Flexible working environment, including hybrid-remote work schedules.
• Strong work/life balance.