Program Assistant Human Resources

World YWCA - White Plains, NY

Full-time

White Plains, NY

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Program Assistant for Human Resources at YWCA White Plains and Central Westchester plays a crucial role in supporting the HR department's daily operations. This position focuses on personnel processing, benefit administration, and ensuring the accuracy of employee data records. The assistant will collaborate with various departments, particularly payroll, to provide effective HR support that aligns with the organization's goals and objectives.

Responsibilities

• Assist with the administration of day-to-day operations of the human resources department.
• Function as the primary source of data entry for HRIS, applicant tracking systems, and employee records.
• Assist with orientation and onboarding of new employees.
• Work with the HR Director to accurately onboard new staff through the current HRIS.
• Stay current with employment laws and regulations, ensuring compliance with governmental and labor legal requirements.
• Ensure all job openings are posted on approved platforms and kept up to date.
• Enter employee training records into a database and maintain it.
• Prepare necessary documentation for new hires/rehires and establish personnel files.

Requirements

• Bachelor's Degree required.
• A minimum of 3 years of experience preferred.
• Experience with payroll and HRIS systems; Paylocity experience is a plus.
• PHR, SPHR, or other HR certification is a plus.

Nice-to-haves

• Strong work ethic and professional values.
• Strong interpersonal skills, both verbal and written.
• Ability to manage multiple competing priorities and meet deadlines.
• Self-motivated and able to work independently.
• Ability to collaborate with multidisciplinary teams.
• Detail-oriented with the ability to prioritize short-term needs with long-term planning.
• Desire to learn and grow within the organization.
• Flexible, organized, and dependable with excellent problem-solving skills.
• Knowledge of local, state, and federal laws.