Program Assistant Workforce Development

YMCA • Emeryville, CA

422d • $59,904 - $74,880

About The Position

The Program Assistant for Workforce Development at the YMCA of the East Bay plays a crucial role in supporting the recruitment and onboarding processes for ECI employees. This position involves high-level administrative support and coordination of various hiring activities, ensuring compliance with employment laws and maintaining effective communication between departments.

Requirements

• Associate's degree or two years of equivalent coursework.
• Ability to work on highly confidential documents.
• Excellent oral and written communication skills.
• Strong organizational skills.
• Valid California Driver's License and proof of auto insurance.

Nice To Haves

• Experience with database management and office equipment.
• Proficiency in Microsoft Word, Excel, and Outlook.

Responsibilities

• Coordinate the key aspects of the hiring process including reviewing resumes, scheduling interviews, and conducting reference checks.
• Provide excellent customer service to potential candidates and participating staff to enhance the onboarding experience.
• Organize and maintain the calendar of events for timely recruitment of candidates.
• Assist with onboarding procedures under the supervision of the Workforce Manager, including new hire appointments.
• Perform reference checks using Harver/Checkster.
• Coordinate with Human Resources to maintain compliance with file standards and upload documents into UKG and ChildPlus.
• Process administrative tasks accurately to support the Workforce Department's daily operations.
• Provide administrative support for data entry processes related to new employee reporting systems to ensure compliance with employment laws.
• Ensure effective communication and coordination between ECI departments and the HR/Operations Team.
• Manage the Call-out lines for teacher requests for time off.
• Handle special projects and other duties as assigned.

Benefits

• Competitive hourly wage ranging from $28.80 to $36.00 per hour.
• Opportunities for professional development and training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Social Assistance
• Education Level: Associate degree