Program Budget Analyst

$66,454 - $89,712/Yr

Urban Pathways - New York, NY

Full-time - Entry Level

New York, NY

Social Assistance

About the position

The Program Budget Coordinator at Urban Pathways plays a vital role in the financial management and reporting of programs aimed at supporting New York City's most vulnerable residents. Reporting directly to the Chief Financial Officer and maintaining a close relationship with the Chief Program Officer, this position is essential for ensuring the financial stability and transparency of the organization's programs. The coordinator will be responsible for analyzing, producing, and maintaining agency and program budgets, which involves a comprehensive understanding of financial principles and practices. In this role, the Program Budget Coordinator will collaborate with program management to develop annual and multi-year budgets, forecast expenses and revenues, and analyze expenditure patterns to identify opportunities for reallocation or adjustments. The coordinator will conduct quarterly budget reviews with program management and interact with fiscal and program staff to ensure accurate recording and billing of program expenses. Additionally, the coordinator will work with various departments to prepare budgets for new initiatives and ensure compliance with funders' financial requirements. The individual in this position must possess strong analytical skills, attention to detail, and the ability to work independently with minimal supervision. They will also need to handle confidential information with discretion and contribute to an equitable and inclusive organizational culture. The role requires a proactive approach to problem-solving and a commitment to continuous improvement in financial processes and systems.

Responsibilities

• Collaborate with program management to develop annual and multi-year comprehensive budgets for each program, including forecasting expenses and revenue.
• Review and analyze expenditure patterns and trends to determine potential for reallocation or adjustments to meet programmatic and financial reporting requirements.
• Conduct on-site quarterly budget reviews with program management.
• Ensure accurate recording and billing of program expenses by interacting with fiscal and program staff.
• Work with state and city reporting systems to ensure compliance with funders' financial and system requirements.
• Prepare budgets and input them into funder websites for new initiatives and funder requests in collaboration with various departments.
• Prepare administrative and corporate consolidated budgets and related analysis with senior staff.
• Perform all other duties as assigned and required.

Requirements

• Bachelor's degree in finance, financial management, accounting, or related field, preferred.
• At least 2 to 3 years of experience in a social service non-profit setting with state and city funding streams involving analytical research and reporting financial data.
• Knowledge of accounting and budgeting principles, including internal controls, variance determination, and fiscal compliance.
• Ability to apply mathematical concepts such as fractions, percentages, ratios, and proportions.
• Functional experience with accounting software, such as Financial Edge or Sage Intacct, required.
• Proficiency in Microsoft Suite, particularly Excel, Word, and PowerPoint, including creating Pivot Tables and reports.

Nice-to-haves

• Experience in a non-profit organization focused on social services.
• Familiarity with financial reporting requirements for state and city funding.
• Strong interpersonal skills to establish and maintain positive working relationships with stakeholders.

Benefits

• Healthcare Coverage: Medical, dental, and vision insurance plans.
• Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution.
• Paid Time Off: Generous paid time off, including vacation, holidays, and personal days.
• Professional Development: Opportunities for continuous learning and professional development.
• Flexible Work Arrangements: Options to accommodate work-life balance.
• Wellness Programs: Employee wellness initiatives and mental health support.
• Employee Assistance Program (EAP): Confidential counseling and support services.
• Employee Recognition: Programs to celebrate and reward outstanding contributions.