About the position
The position involves coordinating and providing senior-level administrative support to an ongoing program at the University. The role requires ensuring that the implementation and prescribed activities of the program are carried out in accordance with specified objectives. The individual will participate in planning, develop methods for program implementation and administration, and coordinate program activities and processes. Additionally, the position includes reviewing program records and reports, recommending modifications to methods or procedures, and preparing recurring and ad hoc program reports for management use. The role also involves assisting in the preparation of reports, proposals, manuals, and other documentation as required for the program, participating in budget planning, and controlling expenditures in accordance with budget allocations. The individual will conduct formal training or give instruction regarding program policies and procedures, interact with faculty, staff, and students to promote the goals and objectives of the program, and develop and maintain a database on research studies and policy issues. Other job-related duties may be required as necessary.
Responsibilities
- Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
- Participates in planning and develops methods for program implementation and administration, coordinates program activities and processes.
- Reviews program records and reports of activities.
- Recommends modifications to methods or procedures as required.
- Prepares recurring and ad hoc program reports for management use.
- Assists in preparing reports, proposals, manuals, and other documentation as required for the program.
- Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program.
- Conducts formal training or gives instruction regarding program policies and procedures.
- Interacts with faculty, staff and students to promote the goals and objectives of the program.
- Develops and maintains database on research studies, policy issues, etc.
- Performs other job-related duties as required.
Requirements
- Requires the ability and knowledge for analysis and interpretation of procedures, policies and practices attainable through specific education and/or training programs in a specialty or technical field.
- Advanced vocational or electronic skills or a basic knowledge of a professional field is required.
- An Associate's degree or certification/licensing in a technical specialty program of over 18 months and up to 3 years duration are characteristic of this field.
- Requires a minimum of one (1) year of directly job-related experience.
- Department is willing to accept experience in lieu of education.
Nice-to-haves
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks simultaneously and prioritize effectively
- Professional written and verbal communication skills
- Familiarity with file management systems (physical and digital)
- Experience with basic data entry or database management
