Program Coordinator (2 positions)

$44,770 - $59,400/Yr

All Chicago Making Homelessness History - Chicago, IL

Full-time - Entry Level

Chicago, IL

Social Assistance

About the position

All Chicago is seeking a dedicated Program Coordinator to join our team in the fight against homelessness. This position is crucial in developing and implementing innovative approaches to homelessness prevention within the Chicago community. The Program Coordinator will work closely with various stakeholders, including service providers, government officials, and community members, to ensure effective collaboration and resource allocation. The role involves overseeing prevention financial resources and ensuring compliance with documentation and reporting requirements. The ideal candidate will possess strong critical thinking skills, a collaborative spirit, and the ability to produce high-quality deliverables that support partner agencies in performance improvement. In this role, the Program Coordinator will facilitate meetings with stakeholders and subcontracted partners, develop relevant meeting materials, set agendas, and provide timely minutes and key takeaways. They will also be responsible for maintaining organizational files and documents in SharePoint, ensuring that all materials are up-to-date and accessible. The Program Coordinator will act as an ambassador for All Chicago, demonstrating a commitment to the organizational mission and the priorities of the Chicago Continuum of Care system. This position requires active participation in both internal and external meetings, as well as involvement in assigned committees related to the Continuum of Care and national initiatives. The Program Coordinator will also engage in administrative activities, including creating an annual professional development plan and demonstrating excellent stewardship of departmental resources. They will communicate effectively with supervisors, peers, and partners, and think creatively in the development of new applications and systems to support the organization's mission. This role is an opportunity to work in a supportive environment alongside passionate colleagues who are committed to making a difference in the lives of those experiencing homelessness in Chicago.

Responsibilities

• Assist with the facilitation of meetings of stakeholders and subcontracted partners, develop relevant meeting materials, set agendas, and provide minutes/key takeaways in a timely manner.
• Develop understanding of rules and regulations and create materials to support others in understanding how to demonstrate compliance with them.
• Support partner organizations in understanding roles and responsibilities, including eligibility for services and programmatic support.
• Ensure compliance with documentation and reporting requirements.
• Collaborate with other teams at All Chicago to support successful implementation of prevention services.
• Assist with updating and maintaining programmatic materials, manuals, websites and tools.
• Maintain organizational files and documents in SharePoint for team meetings and projects.
• Act as an ambassador for All Chicago in all settings, demonstrating a commitment to the organizational mission and Chicago Continuum of Care system priorities.
• Respond to and address the concerns of various stakeholders in a professional and timely manner, including service providers, staff, government officials, People with Lived Experience of homelessness, and other community members.
• Actively participate in relevant internal and external meetings, as needed and assigned.
• Staff and/or participate in assigned CoC and/or national committees.
• Create an annual professional development plan and actively work to meet identified benchmarks throughout the year.
• Demonstrate excellent stewardship of departmental and organizational resources.
• Communicate effectively with supervisors, peers, and partners in written, oral and in-person communication in both groups and at public events.
• Think creatively in the development, design, and creation of new applications, ideas, relationships, systems, and support.
• Actively participate in department, committee, and staff meetings.
• Assist with All Chicago events and other activities as assigned.

Requirements

• Master's or Bachelor's degree in public policy, public administration, social work, business administration or related discipline, or equivalent degree or comparable experience.
• A minimum of 2 years of experience in the field of social services, project management or related experience; experience with homeless services and housing programs preferred.
• Demonstrated project management experience, or experience building programs or initiatives.
• Strategic and solutions-oriented; ability to synthesize information, identify opportunities, appropriately assess risks and benefits, build support for strategies, and manage execution.
• Excellent professional writing and verbal communications skills; experience in sales or marketing a plus.
• Solid knowledge of the Chicago CoC, Outreach and Engagement programs, and homelessness strongly preferred.
• Demonstrated work ethic and integrity.
• Excellent interpersonal skills, professional presence, and ability to interact with a diverse audience.
• Passion for inclusivity and diversity, and interest in being part of a multicultural team.
• Good working knowledge/skills with Microsoft Office Suite of products including, but not limited to, Word, PowerPoint, Excel required.
• Self-motivated with the ability to prioritize, meet deadlines and manage changing priorities in a fast-paced environment.

Benefits

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance