Program Coordinator (Grant Accounting) - Westchester Community College

$94,597 - $124,464/Yr

Westchester Community College - Valhalla, NY

Full-time - Mid Level

Valhalla, NY

Educational Services

About the position

Under general supervision, an incumbent of this class, located at Westchester Community College, manages and assists in the direction, coordination and implementation of short and long-range fiscal policies, programs and procedures for the College, including general fiscal, grants accounting function, capital operations, budgeting and auditing. The Program Coordinator (Grant Accounting) serves as a subject matter expert for the grant accounting function responsible for planning, coordinating and implementing fiscal and budget support activities. The incumbent exercises considerable independent judgment and monitors all financial procedures relating to grant accounting and reporting, analyzing the budgetary/fiscal support operations ensuring consistency of financial policies and meeting the goals and objectives of the College.

Responsibilities

• Manages the fiscal operations of all federal, state and local grants issued throughout the College by supervising, planning and implementing financial policies and procedures.
• Manages and coordinates the financial and budgetary support of grants and/or operations within the Fiscal Operations Department within Administrative Services by performing complex professional accounting functions in support of areas such as payroll, accounts payable, budget, general accounting, revenue accounting, grants, capital etc.
• Establishes and maintains effective methods of coordinating workflow by developing standard procedures for the reporting of financial information, the compilation of financial data used for grants and mandated and departmental reports, and the preparation of the budget.
• Coordinates the work of other divisions involved in financial operations by working with department/division managers to ensure that activities are in accordance with established financial control procedures and regulatory standards.
• Contributes to the preparation of the annual departmental budget and annual report consistent with regulatory guidelines and procedures within operations, grant and capital funding.
• Analyzes and reviews statistical and financial reports detailing financial activities in various department/division operations to monitor compliance with standards and procedures as well as to identify errors or problems that need to be resolved.
• Develops and enhances complex automated financial management information systems to compile data in various formats to effectively audit, analyze, and report financial information.
• Implements procedural changes in financial areas such as budgeting, reimbursement, auditing and analysis, asset recovery, as directed.
• Monitors departmental grants and contracts to ensure compliance and the appropriate dispersal of funds; prepares reports on same.
• Ensures College departments are in compliance with federal and state grant reporting procedures and deadlines and maintains close contact with fiscal staff on same.
• Ensures appropriations and expenditures for all grant accounts are in accordance with guidelines issued by the granting entity and maintains close contact with fiscal staff on same.
• Reviews all College-wide grants for reporting accuracy, including revenue and expense reports, status reports, cash flow reports and cost control procedures.
• May assist all departmental personnel with all software applications relating to financial systems.
• May act as a member of the testing process team with the updating of automated financial software or when new software is purchased.
• Acts as a departmental representative on matters pertaining to grants, fiscal operations and capital, as assigned.
• Uses computer applications or other automated systems such as spreadsheets, word processing, email, calendar and database software in performing work assignments.
• May perform other incidental tasks, as needed.

Requirements

• A Bachelor's Degree in Accounting, Business Administration, Finance, Economics or a closely related field, including satisfactory completion of 12 credits in Accounting.
• Five years of experience in accounting, budgeting, financial auditing, financial planning, or asset recovery, two years of which must have included the oversight of grant accounting.
• Thorough knowledge of modern accounting and auditing theory and practice, cost accounting, and budgetary procedures.
• Good knowledge of budgetary management and cost control theory and practices as it relates to grant financing and reporting.
• Good knowledge of automated financial systems designs and techniques.
• Good knowledge of office procedures and practices.
• Working knowledge of applicable federal, state and local laws and regulations as they relate to grant financing and reporting.
• Ability to organize and initiate accounting systems for new programs.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software.
• Ability to read, write, speak, understand and communicate in English sufficiently to perform the essential tasks of the position.
• Discretion; tact; physical condition commensurate with the demands of the position.

Benefits

• Comprehensive health coverage.
• A choice of defined benefit and/or defined contribution pension plan.
• Generous leave benefits.
• Access to tax sheltered annuities and a deferred compensation plan.