Program Coordinator II- SING

Austal - Mobile, AL

Full-time

Mobile, AL

Transportation Equipment Manufacturing

About the position

The Program Coordinator II position at Austal in Mobile, AL, is a critical role that provides a variety of support activities to Post Delivery programs. This position works closely with Project Managers to compile technical, financial, and other project data using various database programs for inclusion in reports or presentation materials. The coordinator oversees and coordinates the fulfillment of Post Delivery travel authorization requirements for each availability associated with Singapore operations, ensuring effective communication between program management, project management, customers, subcontractors, and Austal personnel. In this role, the Program Coordinator maintains tactical responsibility for tracking project travel authorizations and invoices, gathering information, and populating government-required forms such as DBIDs and travel authorizations. The coordinator ensures that proper approvals are received and maintains updates on travel authorizations, reflecting frequent changes with current costing data specific to individual travelers. Additionally, the coordinator develops presentations on program status and performance for senior management and customer reviews, coordinates the development of post-delivery industrial availability planning and estimating efforts, and is responsible for reviewing inputs from various departments for correctness and adequacy for estimating and pricing purposes. The position also involves preparing reports that include conclusions and recommendations for solving administrative problems, collecting, organizing, storing, and sharing program information and documentation required for authorizations and travel invoicing. The Program Coordinator reviews financial reports to verify actuals against receipts, reconciling discrepancies, and generates summary reports by traveler/project to submit to Finance for invoicing. Furthermore, the coordinator provides guidance to AUSA personnel and subcontractors on travel authorization requirements and attends meetings as required, performing other duties and special projects as requested by management.

Responsibilities

• Provides a variety of support activities to Post Delivery programs.
• Works closely with Project Managers.
• Compiles technical, financial, and other project data using various database programs for inclusion in reports or presentation materials.
• Oversees and coordinates the fulfillment of Post Delivery travel authorization requirements between program management, project management, the customer, subcontractors, and Austal personnel.
• Maintains tactical responsibility for tracking project travel authorizations and invoices.
• Gathers information and populates government-required forms, ensuring proper approvals are received.
• Maintains/Updates travel authorizations with current costing data specific to individual travelers.
• Develops presentations on program status and performance for senior management and customer reviews.
• Coordinates the development of post-delivery industrial availability planning and estimating efforts.
• Responsible for reviewing inputs from various departments for correctness and adequacy for estimating and pricing purposes.
• Prepares reports including conclusions and recommendations for solution of administrative problems.
• Responsible for collecting, organizing, storing, and sharing program information and documentation required for authorizations and travel invoicing.
• Reviews financial reports to verify actuals against receipts reconciling discrepancies.
• Generates summary reports by traveler/project and submits to Finance for invoicing.
• Provides guidance to AUSA personnel and subcontractors on travel authorization requirements.
• Attends meetings as required.
• Performs other duties and special projects as requested by management.

Requirements

• High School diploma/GED.
• Three to five (3-5) years of administrative support experience, preferably in shipbuilding or ship repair program operations.
• Highly developed written and oral communication skills.
• Ability to analyze and summarize information effectively.
• Takes initiative and has successfully led program management tasks.
• Ability to work autonomously.
• Knowledge of program requirements, policies, and procedures.
• Skills: oral and written communication, highly organized, manage multiple priorities and meet deadlines.
• Excellent attention to detail and organization skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Project, Visio.