Program Coordinator - Mays Graduate Admissions Processing

$45,000 - $50,000/Yr

Friends Of The Texas A&m University Libraries - College Station, TX

Full-time - Entry Level

College Station, TX

5,001-10,000 employees

About the position

The Program Coordinator - Mays Graduate Admissions Processing at Texas A&M University's Mays Business School plays a crucial role in the coordination of application processing for various MBA programs, including Executive, Professional, and Full-time MBA programs. This position operates under general supervision and is responsible for ensuring that the application process runs smoothly and efficiently. The coordinator will be involved in triaging MBA applications, aiding Master's programs in application processing, and communicating with prospective students to enhance their admissions experience. Additionally, the role requires collaboration with program directors and the admissions team to gather essential data for program rankings and inquiries, thereby contributing to the overall success of the graduate programs offered by Mays Business School. In this role, the Program Coordinator will coordinate the application processing for all MBA programs, ensuring that all submissions are accurate and timely. This includes transitioning data from the application system into the Texas A&M University system and reviewing applications to determine the next steps in the admissions process. The coordinator will also compile statistics for various reports related to admissions and recruiting, as well as for MBA rankings and accreditation purposes. Furthermore, the position involves assisting in the strategic planning of recruiting and admissions efforts, understanding timelines, and evaluating prospective changes that may impact recruiting initiatives. The Program Coordinator will serve as a point of contact for prospective students, addressing their inquiries and providing guidance on successful application completion. This role also includes supervising and training student workers involved in application processing and event planning for on-campus recruitment events. The coordinator will gather feedback from students regarding their experiences with the application process and work to improve the overall admissions experience. This position is integral to fostering a positive and efficient admissions process that aligns with the mission of Mays Business School to develop transformational leaders and advance the world's prosperity.

Responsibilities

• Coordinate application processing for Executive, Professional, Full-time, and other MBA programs.
• Transition data from the application system into the Texas A&M University system.
• Review and triage MBA applications to determine the admissions review process.
• Compile statistics for Admissions and Recruiting reports, MBA rankings, and accreditation reports.
• Assist in strategic planning of recruiting and admissions efforts based on department goals.
• Coordinate processes for reporting and tracking graduate application history.
• Serve as the point of contact for Business CAS, addressing system updates and suggestions for improvement.
• Assist with event planning for on-campus recruitment events.
• Coordinate the Graduate Programs Monthly Admissions meeting, including creating agendas and maintaining the calendar.
• Supervise and train student workers in application processing and reporting.
• Serve as a main contact for prospective students with questions about application completion.
• Coordinate MBA 'Welcome packages' for admitted students.

Requirements

• Bachelor's degree.
• Two years of office administration or related experience.
• Knowledge of spreadsheet and database applications.
• Excellent verbal and written communication skills.

Nice-to-haves

• Bachelor's degree in business administration, marketing, education, psychology, or related field.
• Master's degree.
• Experience in admissions, recruiting, sales, marketing, or event planning.
• Experience using Salesforce, Compass, CAS application systems, or CRMs.
• Ability to manage multiple projects and tasks simultaneously.
• Exceptional skills in emotional intelligence, conflict management, communication, organization, initiative, customer service, and detail-oriented work.
• Ability to work independently and as part of a team.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Free exercise programs and release time for health and wellness programs.
• Access to free LinkedIn Learning training programs, webinars, and limited financial support for conferences and workshops.
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee.