University of Pennsylvania - Philadelphia, PA
posted 3 days ago
Full-time - Entry Level
Philadelphia, PA
Educational Services
About the position
The Program Coordinator, reporting to the Senior Director, manages complex and confidential administrative tasks for the McNulty Leadership Program (MLP). Key responsibilities include overseeing the operations and logistics for initiatives including the William P. Lauder Leadership Fellows, P3: Purpose, Passion, Principles, and various student and client discussion series. This role involves coordination of communications, technology, stakeholders, program materials, and data to support students, partners, and staff. Additional duties include events and financial management plus general support for operations of the McNulty Leadership Programs.
Responsibilities
- Oversight and implementation of logistics to ensure programmatic goals are achieved
- Direct, professional, and clear communication with students and stakeholders
- Implementation and technical support of multiple platforms, including but not limited to: Microsoft Office Suite, Qualtrics, Canvas, Zoom, Slack, DropBox, WhatsApp, and various scheduling and information-sharing applications
- Decision-making and problem-solving associated with programs and projects
- Event planning
- Budget management and maintenance
- Reporting and analytics of programs
- Coordinating interdependent projects associated with the program
- Foundational clerical and administrative support
Requirements
- Bachelor's Degree and 2-3 years related experience, preferably in a university setting, or equivalent combination of education and experience
- Comfort with, if not passion for, data and spreadsheets
- Skill in Microsoft Office software applications: Word, Power Point, Excel, Outlook
- Knowledge of basic accounting
- Excellent business writing, editing, and proofreading skills
- Strong interpersonal skills
- Demonstrated project management skills and experience managing time effectively across multiple priorities
- Ability to work well with multiple stakeholders
- Ability to work autonomously and in a team-based environment
- Desire and interest to learn and deploy new technology platforms as relevant to the role
Nice-to-haves
- Preferred experience in Wordpress and online survey instruments such as Qualtrics
- Exhibits a desire and interest to learn and deploy new technology platforms as relevant to the role
Benefits
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
- Tuition assistance for employees, spouses, and dependent children
- Generous retirement plans including Basic, Matching, and Supplemental retirement plans
- Substantial amount of time away from work during the year
- Long-term care insurance
- Wellness and work-life resources
- Professional and personal development resources
- Access to University resources and cultural activities
- Discounts and special services for faculty and staff
- Flexible work options
- Forgivable loan for eligible employees interested in buying a home in West Philadelphia
- Adoption assistance reimbursement for qualified expenses
