Program/Field Operations Coordinator

$61,194 - $107,099/Yr

Parsons - Alexandria, VA

Full-time - Entry Level

Alexandria, VA

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

The Program/Field Operations Coordinator at Parsons plays a crucial role in supporting the Program Operations Section and assisting Field Operations project teams. This position is responsible for ensuring efficient operations, coordinating day-to-day activities, and facilitating communication and planning within the team. The coordinator will manage various administrative tasks, oversee facility needs, and assist with travel arrangements, contributing to the overall success of the projects.

Responsibilities

• Support the Program Operations Section in planning, coordinating, and overseeing day-to-day activities.
• Prepare and present regular reports on program and field operations to management.
• Assist with tracking and completing Program Operations taskers.
• Serve as the primary point of contact for conference room and fleet vehicle reservations.
• Oversee facility equipment and furniture needs to ensure network compliance.
• Process facility access requests, including badging.
• Support the Technical Operations Manager with project communications and planning.
• Assist in problem-solving and risk mitigation, ensuring all field operations align with company policies, safety standards, and client requirements.
• Coordinate R&R destinations for the Field Operations Project Team and provide availability updates to personnel as needed.
• Assist in creating and submitting Project Team travel requests.
• Support Field Operations Project Team with timesheet submissions and expense reports.
• Attend Program/Field Operations meetings, capture meeting minutes and tracking action items.
• Manage onboarding activities for the Program/Field Operations team, scheduling necessary trainings.
• Monitor DS Broadcasts, track applicability, and inform personnel accordingly.
• Track and coordinate travel arrangements for Program/Field Operations staff.
• Courier passport and visa applications to Embassies and the Special Issuance Agency when necessary.
• Perform other administrative tasks as assigned.

Requirements

• Strong organizational and multitasking abilities with a focus on detail and precision.
• Excellent communication and interpersonal skills, enabling collaboration across teams.
• A results-driven approach with the ability to work under pressure and meet tight deadlines.
• Basic understanding of project management and field operations.
• Bachelor's degree preferred, or equivalent experience in administrative support roles.
• Proficiency in MS Outlook, MS Office Suite, and relevant software.
• Familiarity with government procedures and protocols is preferred.
• Experience in travel coordination is a plus.
• Secret clearance.
• Valid driver's license.

Nice-to-haves

• Experience in field operations or program coordination within a technical, engineering, or construction environment.
• Knowledge of safety regulations and best practices in the field.

Benefits

• Competitive salary range of $29.42 - $51.49 per hour.
• Opportunities for professional growth and development.
• Commitment to diversity, equity, inclusion, and accessibility in the workplace.