Program Manager (7377U) - Math & Physical Sciences

$80,400 - $112,900/Yr

University of California - Berkeley, CA

Full-time - Mid Level

Berkeley, CA

101-250 employees

Educational Services

About the position

The Program Manager for the Math & Physical Sciences at the University of California, Berkeley, is responsible for overseeing the administrative operations of the 'Shining Lights' leadership program for graduate students and postdocs. This role involves coordinating program activities, managing budgets, facilitating communication among stakeholders, and ensuring the successful launch and execution of the program. The position is a full-time, 18-month contract with potential for extension or conversion to a career role.

Responsibilities

• Coordinate program speakers' activities, including invitations, scheduling, travel arrangements, and reimbursements.
• Develop, prepare, and monitor complex budgets and financial reports, ensuring compliance and recommending cost-effective solutions.
• Perform recharge administration, managing internal billing processes and facilitating financial transparency.
• Coordinate communication strategies for prospective participants, faculty advisory board members, and program stakeholders.
• Oversee the master calendar for the program, ensuring alignment with strategic goals.
• Administer facilities, space logistics, and equipment management, ensuring access to campus spaces for meetings and events.
• Assist in designing website content, drafting correspondence, and creating PowerPoint presentations for meetings and events.
• Manage, plan, and administer a range of administrative operations for the program, ensuring the successful launch and execution each year.
• Develop and implement inventory control procedures for supplies and equipment, ensuring they are maintained properly.
• Serve as the program's safety coordinator, ensuring compliance with safety protocols and emergency preparedness plans.
• Support donor stewardship efforts by preparing reports, tracking contributions, and assisting with donor relations.

Requirements

• Bachelor's degree in related area and/or equivalent experience/training.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application programs.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

Benefits

• Comprehensive benefits package offered by the University of California.
• Professional development opportunities with at least 80 hours (10 days) of paid time per year for staff employees.