Program Operations Associate

$50,000 - $60,000/Yr

Jesuit Volunteers International - Baltimore, MD

Full-time - Entry Level

Hybrid - Baltimore, MD

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Program Operations Associate position at the Jesuit Volunteer Corps is a vital role within the Finance and Administration department, reporting directly to the Director of Finance and Administration. This position is designed for individuals who are passionate about supporting volunteers and staff in their mission to serve marginalized communities. The Jesuit Volunteer Corps has a rich history of over 60 years, engaging young believers in meaningful service and fostering leadership committed to social justice. The Program Operations Associate will be instrumental in ensuring that the financial operations run smoothly, allowing volunteers to focus on their impactful work in various communities across the United States. In this role, the Program Operations Associate will manage key financial processes, including accounts payable and receivable, ensuring timely payments to vendors and accurate financial reporting. The associate will also provide essential support to volunteers, offering guidance on financial matters and assisting with community budget management. This position requires a strong commitment to the organization's core values of social justice, community, and spirituality, as the associate will be a point of contact for both volunteers and the program team. The work environment is hybrid, with the expectation of being in the Baltimore office 2-3 times per week. The role involves a cyclical workload, with peak periods requiring greater attention and effort. The associate will also need to be comfortable with remote work tools like Zoom and may need to travel occasionally for board meetings and annual retreats. This position is an excellent opportunity for someone looking to grow their career in a supportive and mission-driven organization.

Responsibilities

• Manage and process monthly vendor and utility payments for JVC's volunteer communities and central office via Bill.com.
• Oversee vendor relationships and ensure on-time payment of all bills.
• Process monthly rent payments for volunteer communities and the central office.
• Support annual 1099 IRS filings for vendors.
• Conduct weekly reviews with the Finance Associate of accounts receivable to ensure accuracy.
• Oversee portions of the monthly close process and create journal entries when needed to maintain the general ledger in QuickBooks.
• Manage accounting schedules as needed.
• Provide finance guidance and support for all staff members and volunteers.
• Prepare annual finance training presentation for volunteers at each annual volunteer orientation.
• Support volunteers with community budget management.
• Ensure all monthly community credit card expenses are complete.
• Conduct semi-monthly payroll verifications and act as a backup for payroll processing when necessary.
• Coordinate insurance renewal calendar, manage contracts and real-estate leases.
• Provide support for Board meetings.

Requirements

• A bachelor's degree in accounting or finance or equivalent work experience.
• 1 - 3 years of professional experience working with a non-profit organization preferred.
• Comfort working independently with a career growth mindset.
• Experience with QuickBooks and Microsoft Office Suite.
• Strong oral and written communication skills.
• Strong interpersonal skills - team player.
• Excellent organizational skills and a keen attention to detail.

Nice-to-haves

• Experience in a hybrid work environment.
• Familiarity with Zoom and remote work tools.