Program Operations Manager and Faculty Assistant

Harvard University • Cambridge, MA

473d • $69,404 - $113,558 • Remote

About The Position

The Program Operations Manager and Faculty Assistant at Harvard Kennedy School's Belfer Center is responsible for providing comprehensive coordination and administrative support for the Environment and Natural Resources Program (ENRP). This role involves managing multiple tasks and projects in a fast-paced environment, serving as a key point of contact for various stakeholders, and ensuring efficient workflows across the program. The position requires proactive identification of strategic and operational needs while executing recurring tasks effectively and adapting to additional requests as needed.

Requirements

• Bachelor's degree
• At least five years of related experience, including project management and office administration
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Slack
• Strong written and spoken English skills
• Excellent project and time management skills
• Strong interpersonal skills and experience providing complex administrative support
• Ability to work collaboratively across teams and manage various projects
• Interest in environmental policy

Nice To Haves

• Prior experience working closely with senior faculty
• Experience within research, government, or large non-profit organizations

Responsibilities

• Manage complex calendars and arrange meetings and appointments for the Faculty Director.
• Prepare course materials, including locating materials, submitting requests for permissions, and ordering books.
• Provide clerical support, including composing and editing communications and presentations.
• Utilize technical systems and software to complete administrative tasks in support of faculty duties.
• Manage day-to-day operations of the ENRP Program and develop work plans for the academic year.
• Act as the liaison between ENRP and internal Harvard departments, coordinating hiring paperwork and onboarding.
• Oversee the administrative aspects of the research fellowship application and selection process.
• Manage ENRP operations related to information technology and facilities management.
• Utilize Harvard financial systems for vendor payments and reimbursements.
• Contribute to unit efforts by accomplishing related duties as required.

Benefits

• Commuter assistance
• Paid parental leave
• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Vision insurance
• Life insurance
• Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree