Program Specialist

$74,299 - $96,586/Yr

Department of Veterans Affairs - Saint Louis, MO

Full-time - Mid Level

Saint Louis, MO

Administration of Human Resource Programs

About the position

This position functions as a Program Specialist for the Surgery Service at the VA St. Louis Health System. The primary purpose of the work is to offer analytical and evaluative support, contract and resources management, process improvement advisory service, Correspondence Coordination & Liaison Activities, and Personnel & Privileging Management related to program operations. Services are located primarily at the John Cochran Division, with several clinics located at Jefferson Barracks Division.

Responsibilities

• Prepares procurement packages, recommends whether to provide government property to the contractor, provides pre-award technical assistance when requested by the Contracting Officer, prepares a COR work plan, establishes and maintains procurement and contracting records, evaluates proposals for work, assists and participates in the post award orientation, monitors the acquisition control and disposition of government property, holds quarterly meetings with the contractor and performs monitoring actions as authorized by the Contracting Officer.
• Performs inspection and acceptance actions and informs the Contracting Officer of non-compliance.
• Reviews and recommends contract modification requests and prepares a technical evaluation to support a determination that the change is not outside the scope of the contract.
• Drafts and reviews all contract proposals and agreements to assure accurate budgetary, personnel, and administrative arrangements, and provide updates to leadership on contracting and procurement policies and issues.
• Monitors and evaluates requests for new/additional equipment, space, and/or supplies to ensure the appropriate use and allocation of government resources.
• Coordinates ongoing data collection and performs analysis to determine optimal organizational performance.
• Performs content and editorial review of correspondence and provides analysis and reports on information received from various sources.
• Coordinates with the Human Resource Management Service (HRMS), Medical Staff Office, Nursing Service, and the Chief of Staff's Office to prepare board actions for new or existing staff.
• Serves as an approving official for timecards for Surgical Service, ensuring that timecards are accurately posted by timekeepers and in compliance with all timekeeping regulations.
• Serves as an Automated Data Processing (ADP) Application Coordinator (ADPAC) for Surgical service and is responsible for engaging in analytical ADP-related problem solving.
• Interprets ADP-related rules, regulations, and policies; developing standard procedures for staff use.
• Develops processes by which Surgical Service staff can access the computer network using a security-oriented approach, guaranteeing privacy of sensitive or confidential information.
• Provides ADP-related updates and/or trainings for staff as needed.
• Performs other duties as assigned.

Requirements

• You must be a U.S. Citizen to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959.
• You may be required to serve a probationary period.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP).

Nice-to-haves

• COR I Certification is required.
• COR II Certification is preferred.
• ADPAC experience with clinical service preferred.

Benefits

• Comprehensive benefits package as a federal employee.
• Eligibility for benefits depends on the type of position held.