Program Support Assistant

$44,978 - $64,977/Yr

United States Department of Veterans Affairs - Lebanon, PA

Part-time,Full-time - Entry Level

Onsite - Lebanon, PA

Administration of Human Resource Programs

About the position

The Program Support Assistant position at the Lebanon VA Medical Center is designed to provide administrative and support services to the Health Professions Education Office (HPEO). The role is crucial in coordinating activities that align with the Veterans Health Administration's academic mission and the requirements of the Office of Academic Affiliations and accrediting bodies. The assistant will ensure efficient operations and stakeholder satisfaction within the medical facility.

Responsibilities

• Provide technical and administrative guidance to achieve efficient service operations within the VA medical facility.
• Prepare and track documents and correspondence to coordinate actions and close action items.
• Anticipate obstacles to operational management and recommend necessary actions to prevent issues.
• Provide required documents for position management, hiring actions, FTE requests, and performance appraisals.
• Administer orientation and training to new employees within HPEO.
• Onboard residents using the Account Provisioning/Deprovisioning System.
• Manage and maintain electronic files and program data in Point and on shared drives.
• Support HPE Office staff in data collection, data entry, and financial analysis work.
• Prepare and distribute approved agendas, preparatory materials, and minutes of meetings.
• Oversee logistics, planning, and preparation for HPEO meetings, including scheduling, materials, travel, and lodging arrangements.

Requirements

• U.S. Citizenship is required to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be able to serve a probationary period if required.
• Subject to background/security investigation.
• Participation in the seasonal influenza vaccination program is required for all Department of Veterans Affairs Health Care Personnel (HCP).
• Participation in the COVID-19 vaccination program is required for all Veterans Health Administration Health Care Personnel (HCP).
• Specialized experience equivalent to at least GS-5 for GS-6 level and GS-6 for GS-7 level.

Nice-to-haves

• Experience onboarding residents.

Benefits

• Comprehensive benefits package as a federal employee.
• Access to a range of benefits designed to enhance federal career satisfaction.