Programs Assistant And Operations Coordinator, Office Of Edu

Metropolitan State University - Denver, CO

Full-time - Entry Level

Denver, CO

10,001+ employees

Educational Services

About the position

The position involves providing administrative support to the Office of Education Solutions (OES) at Metropolitan State University of Denver. The role includes managing the Executive Director's calendar, coordinating events, overseeing purchasing and travel arrangements, and handling communications related to OES programs. The ideal candidate will demonstrate a commitment to diversity and inclusion, particularly in supporting under-represented and historically minoritized groups in education.

Responsibilities

• Support the Executive Director's calendar using Microsoft Outlook, including scheduling and room reservations.
• Organize and update Program calendars and monitor email inquiries for OES programs.
• Serve as event manager and coordinator for OES Programs, including scheduling and managing event logistics.
• Coordinate OES events with SOE and university staff, including catering and invitations.
• Maintain attendance and completion records for program tracking and issue certificates of completion.
• Manage P-card and Department-card accounts, including purchasing and reconciliation of expenses.
• Assist with travel arrangements and process necessary travel documents for reimbursement.
• Manage communications from applicants for OES programs and coordinate social media accounts.

Requirements

• High School Diploma or equivalent and at least 3 years of administrative support experience, or a bachelor's degree and 1 year of administrative support experience.
• Experience in calendar management and administrative support.
• Demonstrated ability to work independently and as part of a team.

Nice-to-haves

• Experience working with diverse populations and understanding their needs.
• Strong organizational skills and attention to detail.

Benefits

• Health insurance
• Dental insurance
• Retirement savings plan (401k)
• Paid holidays
• Professional development opportunities