Project Accountant & Coordinator

Clear Channel Outdoor - Allentown, PA

Full-time

Allentown, PA

Professional, Scientific, and Technical Services

About the position

The Project Accountant and Coordinator will play a crucial role in supporting the Airports project build team by managing capital spend tracking, payments, and invoice reconciliation. This position requires exceptional administrative and project management skills, along with a collaborative relationship with the finance team to ensure accurate financial reporting and forecasting.

Responsibilities

• Organization of project related financial details including spend and forecast, design and construction plan budgets, invoicing, and billing.
• Act as a liaison and support to the project manager regarding capital forecasting, spend calculation, build phasing, and related timelines.
• Identify key variance drivers and determine delay costs in terms of lost revenue opportunities, reporting findings to project and finance teams.
• Support invoice to PO reconciliation within ProCore to enhance visibility of outstanding amounts and improve forecasting.
• Assist in the capital audit process required by airport partners.
• Provide recommendations to project managers on capital forecast spend monthly based on budget phases, build timelines, and actuals vs POs outstanding.
• Provide in-service dates to the Fixed Asset team to improve Construction in Progress management and timely asset recognition/depreciation schedules.
• Support and oversee individual bid proposals, POs, and COs for the project, ensuring proper tracking and audit setup by project and contractor.
• Prepare and report daily, weekly, and monthly financial details.
• Organize and manage a database of contractor-related documentation, including MSAs, COIs, plans, drawing packages, and company data.
• Schedule and administer project meeting agendas and minutes, including distribution and updates.

Requirements

• Strong organizational skills to manage financial details and documentation.
• Experience in project management and financial reporting.
• Proficiency in financial software, particularly ProCore for invoice and PO reconciliation.
• Ability to analyze financial data and identify variance drivers.
• Excellent communication skills for liaising with project managers and finance teams.

Nice-to-haves

• Experience in the construction or project management industry.
• Familiarity with capital budgeting and forecasting processes.
• Knowledge of airport project requirements and compliance.

Benefits

• Equal opportunity workplace fostering an inclusive environment.
• Opportunities for personal growth and development.