Project Accounting Administrator

Graycor - Oakbrook Terrace, IL

Full-time - Entry Level

Oakbrook Terrace, IL

Construction of Buildings

About the position

The Project Accountant admin plays a key role in the everyday accounting operations by assisting the Project Accounting team. The Project Accountant admin will be responsible for the collection and verification of subcontractor compliance documentation and other tasks to aid the Project Accounts. Reports to the Supervisor, Project Accounting.

Responsibilities

• Review and verify sub-contractor lien waivers to ensure accuracy allowing for prompt payment of contractor draws.
• Develop and maintain positive working relationships with members of the construction project team(s) including project accountants, project managers, project / field engineers, superintendents, and project coordinators.
• Update subcontractor compliance with conditions of prime and subcontract as a means of control of payments.
• Collect, review, upload and log subcontractor open cost logs, Preliminary Notice/Pre-lien and union letters. Weekly communication with Project Accountant on open items or issues that arise.
• Assist on pulling invoice backup when needed for project audits.
• Aid subcontractors with company system issues.
• Assist in small subcontractors exempt from Textura.
• Other duties as assigned.

Requirements

• Strong verbal and written communication skills including strong listening skills.
• The ability to effectively prioritize tasks and meet deadlines.
• The ability to identify, analyze and resolve problems and minor work issues.
• Strong attention to detail and the ability to work independently and effectively under deadlines and high pressure.
• Intermediate Computer skills with Microsoft Office (Teams, Outlook, Word, Excel) required.
• Previous experience with Textura accounting software (or similar software) is a plus.