Project Administrative Assistant

Garver - San Antonio, TX

Full-time - Entry Level

San Antonio, TX

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

Garver is seeking a Project Administrative Assistant to join their growing Transportation team in San Antonio, TX. This role involves supporting Project Managers in executing various projects, ensuring effective collaboration and communication within the team. The assistant will handle administrative tasks, document management, and coordination of meetings and travel arrangements, contributing to the overall productivity and success of the projects.

Responsibilities

• Work collaboratively with the project manager and team to maximize productivity
• Report updates verbally and in written form to management
• Demonstrate commitment to clients' needs and confidentiality continuously
• Assist with agendas, meeting minutes, and may attend meetings
• Compile documents, including Word and Excel files, for submittal to the client
• Draft project correspondences
• Handle document printing for submittal to the client and submittal coordination, including distribution
• Assist with project closeouts
• Help with travel arrangements
• Coordinate meetings (meals, venue, AV, etc.)
• Format documents in both Word and Excel
• Plan and coordinate events and meetings
• Perform general administrative tasks as directed

Requirements

• Associate's degree in a related field
• Minimum of 5 years' work experience in administration, office management, or other relevant industry
• Excellent computer skills, including experience with Microsoft Office Suite
• Exceptional communication and interpersonal skills
• Keen attention to detail and an aptitude for problem-solving
• Ability to proactively address potential issues
• Collaborative working style and team-player attitude
• Positive and encouraging personality
• Ability to work independently with little supervision
• Highly motivated with a strong work ethic
• Reliable, trustworthy, and committed to the team's success
• Outstanding organizational skills and ability to prioritize tasks
• Ability to thrive in a high-volume, deadline-driven work environment

Benefits

• Company-paid professional memberships
• Company support for industry licenses
• Continuing education opportunities
• Comprehensive wellness program
• Highly competitive salary packages
• Attractive benefits
• Work-life balance