Project Administrative Support

AECOM - Fresno, CA

Full-time - Entry Level

Hybrid - Fresno, CA

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Project Administrative Support role at AECOM is designed to provide essential assistance to project teams by managing administrative tasks, ensuring efficient workflow, and supporting project operations. This position involves maintaining project documentation, coordinating schedules, preparing reports, and facilitating communication among team members and stakeholders. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask in a dynamic environment, contributing to the success of project objectives.

Responsibilities

• Coordinate and maintain project schedules, calendars, and meetings to ensure timely delivery of project milestones
• Prepare, organize, and manage project documentation, including reports, contracts, and correspondence, ensuring accuracy and accessibility
• Serve as the primary point of contact for project-related inquiries, facilitating clear and effective communication among stakeholders
• Monitor and track project progress, providing regular updates to team members and leadership
• Assist in the preparation of budgets, expense reports, and invoices, ensuring alignment with project financial guidelines

Requirements

• BA/BS + 4 years of relevant experience or demonstrated equivalency of experience and/or education
• Exceptional communication skills, both verbal and written, with the ability to effectively collaborate with diverse teams and stakeholders
• Comprehensive understanding of the engineering industry, including key practices, terminology, and workflows
• Proven experience supporting large-scale engineering programs, demonstrating the ability to manage complexity and deliver results
• Expert knowledge of programs Word, Excel, PowerPoint, Outlook, Visio, and other programs to accomplish work
• Proficiency and knowledge of Adobe Creative Cloud Suite - Photoshop and Illustrator

Nice-to-haves

• Bachelor's degree in a related field
• 4+ years of practical experience in administrative support, or demonstrated equivalency of education and/or experience

Benefits

• Medical, dental, vision, life, AD&D, disability benefits
• Paid time off
• Leaves of absences
• Voluntary benefits
• Perks and well-being resources
• Employee assistance program
• Business travel insurance
• Service recognition awards
• Retirement savings plan
• Employee stock purchase plan