The Falcon Group - Riviera Beach, FL
posted about 2 months ago
The Project Administrator/Office Manager at The Falcon Group plays a crucial role in ensuring the smooth operation of the office while providing essential support to the company's project administration. This position is responsible for managing various administrative tasks, including proofreading, formatting, and editing correspondence, reports, and proposals to ensure they are client-ready. The Project Administrator will also handle communication with clients, including answering and screening phone calls, taking messages, and arranging conference calls. Additionally, this role involves greeting visitors and ensuring they are directed appropriately within the office. Timely distribution of proposals and documents is a key responsibility, as is coordinating communication between departments to ensure all deliverables are met on time. In terms of office management, the Project Administrator will oversee the office's physical condition, manage supplies, and assist with the onboarding of new hires. This role requires collaboration with the C.O.O. and HR to maintain office policies and manage vendor relationships. The Project Administrator will also be involved in contract negotiations with office vendors and will assist with special projects as needed. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently while maintaining a high level of professionalism and customer service. Overall, the Project Administrator/Office Manager is integral to the daily operations of The Falcon Group, ensuring that both administrative and office management functions are executed effectively to support the company's mission of delivering exceptional service to its diverse client base.