Project Administrator

$60,000 - $60,000/Yr

Iovino Enterprises, Llc. - New York, NY

Full-time - Entry Level

New York, NY

Heavy and Civil Engineering Construction

About the position

The Project Administrator plays a crucial role in managing communications and records for a major construction project involving ADA improvements at Metro-North Railroad stations. This position is essential for ensuring that all project documentation is organized, logged, and stored properly, facilitating smooth operations and compliance with project requirements.

Responsibilities

• Receive daily crew sheets from the Superintendent and enter payroll into the timekeeping system.
• Organize and store daily sign-in sheets provided by project staff.
• Receive daily reports from the Superintendent, Quality Manager, and Contractor Safety Engineer, and enter them into ASITE.
• Maintain an Excel spreadsheet with names of project staff and applicable certifications.
• Receive submittals from MLJ Engineers and Subcontractors, store them, and distribute responses from agency/designer to the project team.
• Receive delivery tickets from project staff and organize them for payment.
• Support in the preparation of monthly payment packages to the owner, including all required backup from Subcontractors and MLJ.

Requirements

• Minimum 3 years of experience in the construction industry.
• Strong verbal and written communication skills with internal employees and external vendors.
• Highly proficient in Excel, Word, and Outlook.
• Knowledge of CMiC and ASITE is a plus.
• Ability to make decisions, work independently, and respond in a timely manner.

Nice-to-haves

• Associates or Bachelor's degree in business administration or related field preferred (or equivalent experience).

Benefits

• Competitive salary range of $60,000—$100,000 USD.
• Opportunities for career development and advancement.
• A supportive work environment that values employee well-being.