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Project Administrator
BioMed Realty Trust - San Diego, CA
posted 5 days ago
About the position
Elevate your career with BioMed Realty! We're seeking a dynamic Project Administrator to provide critical accounts payable support for our thrilling West Coast Development portfolio. In this pivotal role, you'll not only manage a diverse array of construction contracts and related documentation, but also contribute to a variety of engaging ad hoc initiatives that drive the success of our cutting-edge life science facilities. This position offers a hybrid work model, which includes 4 days in office and 1 day remotely. Hybrid work may be modified based on the needs of the company.
Responsibilities
- Process Development Invoices
- Enter vendor invoices into Nexus Payables and manage process to vendor payment.
- Review invoices for coding and accuracy including proper supporting documentation in accordance with company policy.
- Interface with internal accountants and internal/external team members to ensure compliance.
- Prepare, organize, and distribute project data and necessary documentation.
- Communicate, respond to and follow up with vendors regarding inquiries, discrepancies and resolutions.
- Provide assistance with ad-hoc projects as requested.
- Step in to support the team and cover tasks as needed when someone is away.
- Duties and responsibilities may be subject to change according to the needs of the department.
Requirements
- Minimum of one to three years' experience in accounts payable within a commercial real estate or construction environment preferred.
- Understand basic accounting principles and apply them to day to day responsibilities.
- Familiarity with construction, design, consulting and other third-party contracts, invoices and related documents.
- Strong verbal and written communication skills and ability to cooperatively interface with cross-functional teams/individuals internally and externally.
- Ability to demonstrate a commitment to positive team dynamics and to foster a culture of teamwork, communication and partnership to achieve shared goals and maximize collective success.
- Exemplary work ethic with highly effective time management skills and the ability to meet critical time deadlines.
- Attention to detail and follow through.
- Ability to multi-task and prioritize effectively in a fast-paced environment.
- Proficiency in Microsoft Office software: Word, Excel, PowerPoint and Outlook.
Nice-to-haves
- Experience in Nexus Payables, Box.com and MRI a plus.
- Completion of high school diploma; AS/AA degree or equivalent combination of education, training and related experience preferred.
Benefits
- Employer-Paid Medical, Dental, and Vision Insurance
- Paid Time Off and Paid Family Leave Benefits
- 401(k) Retirement Savings Plan
- Tuition Reimbursement
- Flexible Spending Accounts
- Commuter Benefits
- Lifestyle Spending Account
- Pet Insurance
- ID Theft Insurance
- Legal Insurance
- Employee Assistance Program
- 100% Employer-Paid Life & AD&D Insurance, Short and Long Term Disability
