Project and Committee Coordinator/Medical Education and Engagement Senior Specialist

Alliance For Academic Internal Medicine - Alexandria, VA

Full-time - Mid Level

Alexandria, VA

10,001+ employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Medical Education and Engagement Senior Specialist at the Alliance for Academic Internal Medicine (AAIM) plays a crucial role in supporting the Education and Research Team (ERT). This position involves managing the medical education continuum portfolio, facilitating volunteer groups, and providing administrative support for various initiatives aimed at enhancing medical education and research. The specialist will engage with external collaborators, oversee national surveys, and contribute to the development of resources for the Academic Internal Medicine community.

Responsibilities

• Ensure effective operations of the medical education continuum portfolio under the guidance of the Director.
• Design and generate products and services based on volunteer groups' discussions and charges.
• Serve as an administrator for assigned volunteer groups, including scheduling meetings and drafting agendas.
• Provide administrative support for the Internal Medicine Education Advisory Board (IMEAB), coordinating meetings and materials.
• Liaise with other AAIM teams to arrange logistics for meetings and workshops.
• Contribute to the development and management of the department budget, ensuring responsible use of funds.
• Ensure projects are completed on time and within budget, developing detailed timelines and identifying necessary resources.
• May supervise staff or contractors, guiding their performance and training new hires.

Requirements

• Bachelor's degree plus 4 years of experience or equivalent combination of education and experience.
• Minimum of 2 years' experience in the association field and meeting planning or content development coordination.
• Excellent organizational skills and attention to detail.
• Solid skills in working with committee leaders and developing meeting materials.
• Ability to work independently and collaboratively, demonstrating professionalism with internal and external collaborators.
• Strong verbal and written communication skills, with proficiency in Microsoft Office Suite and virtual platforms like Zoom and Teams.
• Demonstrated problem-solving, analytical, and strategic thinking skills.

Nice-to-haves

• Experience collaborating with marketing and communications teams in an association environment.
• Experience in academic medical centers or community teaching hospitals.
• Knowledge of undergraduate medical education (UME) and graduate medical education (GME) issues.
• Technical writing skills and experience with literature review.

Benefits

• Comprehensive medical, dental, and vision insurance coverage.
• Life insurance and disability insurance.
• Employee Assistance Program (EAP).
• 403(b) retirement plan with a 7% contribution after one year of service.
• Generous leave policy.
• Identity theft insurance.
• Access to professional development funds.