Project and Committee Coordinator/Medical Education and Engagement Senior Specialist

Alliance For Academic Internal Medicine - Alexandria, VA

Full-time - Mid Level

Alexandria, VA

10,001+ employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Medical Education and Engagement Senior Specialist at the Alliance for Academic Internal Medicine (AAIM) plays a crucial role in supporting the Education and Research Team (ERT). This position involves managing various projects related to medical education, engaging with external collaborators, and overseeing national surveys that address key issues in the medical education continuum. The specialist will facilitate the work of volunteer groups, providing administrative support and ensuring the timely execution of initiatives aimed at enhancing the academic internal medicine community.

Responsibilities

• Ensure effective operations of the medical education continuum portfolio under the guidance of the Director.
• Design and generate products and services based on volunteer groups' discussions and charges.
• Serve as an administrator for assigned volunteer groups, including scheduling meetings and drafting agendas.
• Provide administrative support for the Internal Medicine Education Advisory Board (IMEAB), coordinating meetings and materials.
• Liaise with other AAIM teams to arrange logistics for larger meetings and workshops.
• Contribute to the development and management of the department budget, ensuring responsible use of funds.
• Ensure projects are completed on time and within budget, developing detailed timelines and identifying required resources.
• May supervise a function or staff, guiding and monitoring performance.
• Participate in screening and selecting candidates for hire and training new hires.

Requirements

• Bachelor's degree plus 4 years of experience or equivalent combination of education and experience.
• Minimum of 2 years' experience in the association field and meeting planning or content development coordination.
• Excellent organizational skills and attention to detail.
• Solid skills in working with committee leaders and developing materials for meetings.
• Ability to work independently and collaboratively, exhibiting professionalism with internal and external collaborators.
• Strong verbal and written communication skills, with the ability to provide original content and use accurate grammar.
• Advanced proficiency in Microsoft Office Suite and virtual platforms like Zoom and Teams.
• Demonstrated skills in developing various documents using Microsoft Office Suite.
• Strong problem-solving, analytical, and strategic thinking skills.

Nice-to-haves

• Experience collaborating with marketing and communications teams in an association environment.
• Experience in academic medical centers or community teaching hospitals.
• Knowledge of undergraduate medical education (UME) and graduate medical education (GME) issues.
• Technical writing skills and experience with literature review.

Benefits

• Competitive salary and generous benefits package.
• Full premium cost coverage for employee health and dental plans.
• Vision, life insurance, and disability insurance coverage.
• Employee Assistance Program (EAP).
• 403(b) retirement plan with a 7% contribution after one year of service.
• Generous leave policy and identity theft insurance.
• Access to professional development funds.