Project Assistant

Exyte-posted about 1 year ago
$20,800 - $20,800/Yr
Full-time • Entry Level
Boise, ID
5,001-10,000 employees
Professional, Scientific, and Technical Services
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The Project Assistant (Technical Project Support) at Exyte GmbH plays a crucial role in enhancing project productivity through technical assistance and coordination. This entry-level position offers exposure to various functional areas within the company, allowing for career growth and exploration in fields such as Engineering, Procurement, and Project Management. The role requires on-site presence in Boise, ID, and involves collaboration with a functional project leader in the engineering, procurement & construction project team.

  • Create PowerPoint Presentations to effectively communicate project updates and information.
  • Collect, organize, and validate project data, ensuring accuracy and completeness.
  • Create and manage spreadsheets to track project progress and financials, including detailed work packages.
  • Follow up with key personnel to advance processes and business objectives; respond to general inquiries and draft communications for approval.
  • Update and maintain business-related trackers; expedite and consolidate scheduling for weekly and monthly internal and external reports.
  • Schedule meetings, coordinate logistics, and manage calendar invites.
  • Communicate, follow up, and administer department action items as required.
  • Assist the Lead Scheduler with Primavera 6 (Scheduling Tool) P6 and design package and procurement strategy (DPPS) data entry and maintain progress information in technical monitoring system (TMS).
  • Act as a department liaison/coordinator, ensuring effective communication between various stakeholders.
  • Create detailed Excel workbooks for each project work package, including data such as cost estimates, budgets, client funding authorizations, subcontracts, and invoices.
  • Maintain and update workbook tabs with data from various project sources according to a predefined weekly reporting schedule.
  • Bachelor's degree in Business Administration, Project Management, Engineering, Construction, Data Analytics, or a related field.
  • Advanced Microsoft Excel, PowerPoint, and Word skills required.
  • Experience in data analysis and data management, with proven ability to collect, organize, and validate project data from multiple sources.
  • Proficiency in Microsoft Office applications, especially Outlook, Excel, PowerPoint, and Word; experience with project management software like Jira is a plus.
  • Strong organizational skills to handle multiple deliverables simultaneously.
  • Excellent written, verbal, and listening communication skills; ability to work effectively with diverse team members and stakeholders.
  • Keen attention to detail and strong problem-solving skills.
  • Experience in providing excellent customer service and maintaining positive relationships with stakeholders.
  • Adaptability to changing project needs and priorities.
  • Ability to work independently, stay motivated, and learn quickly.
  • Exposure/experience with technical support or project assistant responsibilities, preferably within the construction or engineering industry.
  • Experience using Jira software preferred.
  • Power-BI skills preferred.
  • Flexible working hours
  • Health & well-being programs
  • Career growth opportunities
  • Commitment to an incident-free workplace
  • Global opportunities
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