Project Coordinator 2

Convergint Technologies - Oklahoma City, OK

Full-time - Entry Level

Oklahoma City, OK

5,001-10,000 employees

Administrative and Support Services

About the position

Convergint is seeking a full-time Project Coordinator to join their dynamic team. This role is essential for managing the administrative aspects of projects from award through completion, ensuring that Convergint continues to provide world-class service to its customers. The Project Coordinator will be part of a culture that values integrity, accountability, and growth, contributing to the company's mission of being the best service provider in the industry.

Responsibilities

• Responsible for administrative aspects of assigned projects from award through completion including planning, scheduling, subcontractor and material procurement, installation, invoicing, and close-out.
• Coordinate project requirements, related field tasks and activities with the Field Project Manager.
• Maintain accurate and up-to-date records of job status, job changes, material flow, and other control records necessary for processing of internal and external reports.
• Enter data for new projects and change orders into the accounting system.
• Provide project financial oversight including forecasting revenue, monthly invoicing, cashflow, and budget vs cost reviews.
• Establish project milestones and analyze costs; review actual vs estimated job cost and provide timely and accurate project cost reports.
• Coordinate with Design Team for project design requirements when required.
• Procure materials, supplies, and subcontractors necessary for timely and cost-effective completion of the project within budget.
• Proactively communicate project schedules, project change proposals, and related project activities with customers to improve satisfaction.
• Work with Accounts Receivable team to ensure timely payment from customers.
• Act as the customer's best service provider by providing timely updates on projects and addressing concerns quickly.
• Identify potential project risks and develop/implement strategies to minimize impact and control deviations from estimated costs and project deadlines.
• Perform other duties and responsibilities as requested or required.

Requirements

• High School/GED or equivalent experience.
• Strong communication skills.
• Solid Microsoft Outlook, Excel, and Word skills.
• Solid organizational skills and the ability to handle multiple project tasks simultaneously.
• Excellent attention to detail.
• Solid verbal, written, and interpersonal communication skills.
• Shows initiative and engages in proactive behavior.
• Adaptable to changes in situation or information; ability to influence others and build consensus.
• Developing financial analytical skills including cost control.
• Basic ability to facilitate a collaborative working environment.

Nice-to-haves

• 1-3 years administrative support or office management experience.
• 1-3 years maintaining and registering in industry state licensing programs.

Benefits

• Company Holidays and Paid Time Off
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Vehicle reimbursement plan
• Corporate Social Responsibility Day
• And much more…