Project Coordinator/Accounts Payable Specialist

$115,000 - $172,000/Yr

Unclassified - Rapid City, SD

Full-time

Rapid City, SD

About the position

Project Solutions, Inc. (PSI) is a professional project management firm with over 25 years of experience in government contracting. We are committed to fostering a culture of diversity and innovation, where team members leverage their unique strengths to inspire fresh solutions and innovative thinking. We are currently seeking a meticulous Project Coordinator/Accounts Payable Specialist to support one of our largest clients. This hybrid role will involve both accounting and administrative duties, and the successful candidate will work onsite in our Rapid City, SD office, reporting directly to the Project Manager. In the accounting aspect of the role, the Project Coordinator/Accounts Payable Specialist will be responsible for processing accounts payable transactions accurately and in a timely manner. This includes reconciling vendor statements, resolving discrepancies, and utilizing software such as QuickBooks Online (QBO), PSA, and the Microsoft Office Suite. The role also involves handling account reconciliations, including credit card statements, maintaining accurate records, setting up new vendors, and managing weekly accounts payable check runs. As a Project Coordinator, the individual will set up all incoming jobs and assist the Project Manager with the PSA proven jobs software, which includes importing pictures, job notes, job schedules, and work orders. The role requires collaboration with various building departments for permitting, scheduling inspections, and project closeouts. In terms of administrative support, the Project Coordinator/Accounts Payable Specialist will provide high-level assistance to the Project Manager and inspectors. This includes managing calendars, coordinating travel arrangements, preparing expense reports, and handling confidential correspondence. The individual will also assist in preparing executive presentations and reports and manage special projects as assigned by the Project Manager.

Responsibilities

• Process accounts payable transactions accurately and timely.
• Reconcile vendor statements and resolve discrepancies.
• Utilize software including QBO, PSA, and Microsoft Office Suite.
• Handle account reconciliation including credit card statements and maintain accurate records.
• Set up new vendors, including requesting W-9s, subcontractor agreements, and certificates of insurance.
• Conduct weekly accounts payable check runs.
• Set up all incoming jobs for the project.
• Assist Project Manager with PSA proven jobs software, including importing pictures, job notes, job schedules, and work orders.
• Work with various building departments for permitting, scheduling inspections, and project closeouts.
• Provide high-level support to the Project Manager and inspectors, including managing calendars and coordinating travel arrangements.
• Prepare expense reports and handle confidential correspondence.
• Assist in the preparation of executive presentations and reports.
• Manage special projects as assigned by the Project Manager.

Requirements

• Two (2) years' experience in a staff or administrative capacity managing special projects, programs, or business operations in Accounts Payable or closely related experience.
• Understanding of government contracts is helpful.
• Excellent written and verbal communication skills.
• Detail-oriented and highly organized.
• Ability to work autonomously as well as take direction as needed.
• Highly motivated and capable of seeing projects through from beginning to end.
• Strong technical skills and experience with Microsoft Word, Excel, PowerPoint, Publisher, and Outlook.