Project Coordinator-Administrative

$69,035 - $107,765/Yr

Pinellas County

Full-time - Mid Level

Hybrid

Justice, Public Order, and Safety Activities

About the position

The Project Coordinator-Administrative position serves as the Division's representative, coordinating with various departments such as Real Estate Management, County Attorney's Office, Engineering and Survey, among others. This role is crucial for reviewing and obtaining access documents related to land issues that fall under the Division's authority, ensuring the effective delivery of core services throughout the County. The position requires a comprehensive understanding of departmental programs, procedures, and policies, as well as a general knowledge of real estate documents, including easements, right-of-way, and plat dedications. The specialized area of focus for this role is stormwater management, which necessitates the exercise of significant initiative and independent judgment. In this role, the Project Coordinator will plan and implement various projects, manage finances, budgets, and resources, and integrate operations and systems to achieve assigned missions. The position involves defining requirements and operating plans while providing administrative support to senior management. The coordinator will also assess operations and related costs, design performance metrics, and maintain administrative systems necessary to meet project goals. Researching and gathering data to evaluate project objectives and specifications is a key responsibility, along with managing assignments and projects through all phases, including design, development, testing, and implementation. The Project Coordinator will oversee project progress, create reports for upper management, and ensure that projects remain on schedule, addressing any delays promptly. This role also includes coordinating the strategic planning process for developing and implementing integrated plans, policies, and processes. The coordinator will analyze results, monitor progress, and negotiate change management implementations, while also establishing effective communication strategies to disseminate information across all levels of County employees. Additionally, the position may involve supervising employees on a regular or intermittent basis and performing other related duties as assigned.

Responsibilities

• Plans and implements projects, finances, budget, resources, integrates operations/systems, and related activities or processes to accomplish assigned missions that may also involve responsibility for highly technical matters.
• Integrates administrative improvements by supporting operations, finance, budget, and other processes.
• Defines requirements and operating plans taking a lead role in administrative support to senior management.
• Plans and assesses assigned operations and related costs, design, performance, maintenance, administrative systems, necessary to achieve goals of projects and assignments.
• Researches and gathers required data to evaluate objectives, goals, and scope of projects and specifications.
• Coordinates and manages assignments and projects as assigned including the planning and operations phases that may include design, development, testing, implementation, production, and normal operations.
• Estimates time frames, quality, identifies sources, and quantity of resources required to successfully implement assignments, projects, and activities.
• Oversees projects and creates reports for upper management.
• Ensures projects progress on schedule and addresses any delays resolving problems in a timely manner.
• Evaluates and inspects progress on assigned subject matter area of responsibility, monitors progress, and reports to senior management.
• Coordinates the strategic planning process for the development and implementation of integrated strategic plans, policies, and processes.
• Analyzes results, monitors progress, evaluates changes, and negotiates change management implementation.
• Develops and establishes appropriate communications and manages a proactive approach to information dissemination to all levels of County employees.
• Examines and evaluates best practices of other departments, governments, agencies, or private sector organizations for potential departmental process improvements.
• Leads or participates in cross functional project teams.
• Monitors and evaluates the planning activities and status of implementation to ensure that the department is following the direction established during strategic planning.
• Monitors progress on subject matter assignments, special projects, services, operations, construction, or other activities in accordance with established requirements and schedules.
• May supervise employees on a regular or intermittent basis.
• Performs other related job duties as assigned.

Requirements

• Eight (8) years of technical and professional level experience in the assigned subject matter area of responsibility that includes one (1) year of supervision or supervisory training.
• An Associate's degree in project management, business, finance, public administration, planning, information technology, or a related field and six (6) years of experience as described above.
• A Bachelor's degree in project management, business, finance, public administration, planning, information technology, or a related field and four (4) years of experience as described above.
• A Master's degree and two (2) years of experience as described above.
• An equivalent combination of education, training, and/or experience.
• Possession and maintenance of a valid Florida Driver's License at the time of hire.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Nice-to-haves

• Proficiency in utilizing ESRI GIS software for reviewing and editing of data.
• Experience using work management software.
• Advanced skills related to reviewing and understanding construction and site plans.
• A good understanding of engineering practices and principles related to stormwater and environmental planning and permitting.
• Knowledge of hydrology and hydraulics and how it pertains to open and closed conveyance systems and stormwater retention/detention facilities.
• Familiarity with the principles and practices of civil engineering and the intermediate mathematical applications related to surveying and engineering computation related to Stormwater Management.
• Knowledge of techniques for developing programs related to county stormwater facilities, processes, and programs.
• Skilled in speaking before public and private individuals and groups.

Benefits

• Members of the Florida Retirement System (FRS) with investment and pension options.
• Deferred compensation programs.
• Access to wellness centers.