Project Coordinator - ARB, Inc.

$52,000 - $72,800/Yr

Primoris Service Corporation - Lake Forest, CA

Full-time - Entry Level

Lake Forest, CA

Heavy and Civil Engineering Construction

About the position

The Project Coordinator at ARB, Inc. plays a crucial role in supporting construction projects across Southern California. This position is designed for individuals who thrive in a fast-paced, team-driven environment and are eager to contribute positively to project success. The Project Coordinator will be responsible for a variety of administrative and coordination tasks that are essential for the smooth operation of construction projects. This includes managing timesheets, coordinating with labor unions, and ensuring that all necessary documentation is accurately processed and filed. The role requires a high degree of organization, attention to detail, and the ability to work under tight deadlines while maintaining a positive attitude. In this position, the Project Coordinator will be expected to collect and manage union and administrative timesheets weekly, input labor and equipment data into Excel, and submit timesheets to the appropriate departments. The individual will also be responsible for verifying and reconciling vendor invoices, conducting weekly job audits, and preparing billing and change order packages. This role is field-based, meaning the Project Coordinator will be assigned to specific project sites, primarily in the LA Basin area, with potential assignments in Nevada and Arizona. The position demands flexibility in working hours, with expectations of 40 to 60 hours per week depending on project schedules. The ideal candidate will possess strong computer skills, particularly in Microsoft Excel, and have experience in the construction or oil and gas industries. Familiarity with labor union agreements and software such as Viewpoint Vista or pVault is highly desirable. The Project Coordinator must be able to work independently as well as collaboratively within a team, demonstrating strong communication skills to interface with various levels of personnel. This role is vital for ensuring that projects are completed on time, within budget, and to the highest standards of quality and safety.

Responsibilities

• Collect Union & Admin timesheets weekly
• Key in labor, equipment & third-party vendor commitments in Excel daily
• Submit labor timesheets to the Payroll Department weekly
• Submit equipment timesheets to the Equipment Department weekly
• Sort, scan and file timesheets, and receivers for multiple projects daily
• Verify, reconcile, code and approve vendor invoices in an electronic system (pVault) and log invoices in Excel daily
• Conduct weekly job audits
• Compile backup to prepare for billing packages and to prepare change order packages
• Perform miscellaneous administrative tasks as needed

Requirements

• A positive attitude and willingness to help out
• Strong organization skills with a high degree of accuracy and attention to detail
• Proficiency in Microsoft Applications (Excel, Word, Outlook)
• Ability to create, formulate, and manipulate spreadsheets in Excel
• Strong written and verbal communication skills
• Ability to take direction, prioritize, multi-task, and work under time constraints
• Ability to work in a team environment as well as independently
• Willingness to collaborate and share ideas to increase efficiencies
• Availability to travel on short notice across Southern California
• Experience in Construction and/or Oil & Gas industry preferred
• Experience working with Labor Unions and knowledge of Labor Union Agreements desired

Nice-to-haves

• Experience with Viewpoint Vista and/or pVault

Benefits

• Paid Company Holidays
• Paid PTO
• Medical, Dental, Vision, FSA/HSA
• Short Term/Long Term Disability
• 401K with matching contribution