Project Coordinator/Assistant

$60,000 - $70,000/Yr

Adl Ventures - Boston, MA

Full-time - Entry Level

Remote - Boston, MA

Professional, Scientific, and Technical Services

About the position

The Project Coordinator/Assistant at ADL Ventures will play a crucial role in supporting the Uptake Alliance's corporate-led innovation program. This position is essential for ensuring the smooth delivery of a NYSERDA-sponsored initiative aimed at fostering the adoption of market-ready climate technologies. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks and competing priorities effectively.

Responsibilities

• Assist in the planning and execution of program activities.
• Track and report progress on the delivery of milestones, tasks, and initiatives.
• Provide administrative assistance for the team including scheduling meetings, preparing reports and meeting notes, and managing program documentation.
• Serve as a point of contact for the internal team to coordinate activities across the program.
• Maintain the program's project management database (Airtable) to facilitate clear, robust, and on-time reporting on program progress to internal and external stakeholders.
• Maintain the program's document repository (Google Drive), keeping the team organized.
• Assist in organizing program events and meetings and respond to ad hoc requests of the Program Director and senior staff.

Requirements

• 1-3 years experience in a similar project coordination or administrative support role
• Bachelor's degree in business administration, project management, or a related field
• Strong organization and multitasking skills
• Attention to detail and an ability to work collaboratively and independently in a fast-paced environment
• Proficiency in Microsoft Office Suite and project management tools, experience with Airtable a plus

Benefits

• Performance bonus (up to 15%)
• Additional incentives based on exceptional company and individual performance above plan
• Participation in the company's equity plan
• Sponsored 401(k)
• Medical, dental, and vision benefits
• Life insurance
• Hybrid/remote work environment
• Unlimited vacation policy
• Telecommuter allowances