Project Coordinator (Bus Prof)

Westinghouse Electric Company

Full-time - Entry Level

Computer and Electronic Product Manufacturing

About the position

The Project Coordinator (Bus Prof) will play a crucial role in supporting the strategic projects group within the energy supply sector, focusing on new build projects such as wind farms, solar projects, repowers, and other major capital projects. This position is a one-year contract assignment, and the individual will be responsible for processing drawings, managing RFI submittals, and overseeing project documentation. The projects typically involve significant financial investments, often exceeding $15 million, and require meticulous attention to detail and coordination among various stakeholders. The Project Coordinator will primarily work from a shared email box, engaging in extensive email correspondence to facilitate communication among team members and suppliers. Utilizing tools like OneNote, the coordinator will track submittals and manage deadlines for information that needs to be returned to suppliers. A key aspect of the role involves staying organized with the drawings and ensuring they are routed to the appropriate team members. Additionally, the coordinator will handle large 11x17 bound books containing drawings and project documentation, which will be sent to construction sites. This position requires a proactive approach to encourage team members to complete their approvals promptly, ensuring that all necessary documentation is returned to suppliers before deadlines. The coordinator will also need to be comfortable working away from their desk, preparing packages, and gathering large format documentation from printers to support the substation and transmission groups. Interaction with project managers, lead engineers, and construction teams will be a regular part of the role, as the coordinator will be part of a collaborative team of approximately ten resources for each project.

Responsibilities

• Process drawings and RFI submittals for new build projects.
• Manage project documentation and ensure timely communication with suppliers.
• Encourage team members to complete approvals before deadlines.
• Coordinate with project managers and lead engineers on project requirements.
• Prepare large format documentation for shipment to construction sites.
• Utilize OneNote to track submittals and manage due dates for information.
• Work collaboratively within a team of approximately ten resources for each project.
• Gather and package large format documentation from printers.

Requirements

• 2-4 years of experience on a construction job site.
• Business or construction management schooling/degree or administrative certifications may be considered for candidates with less experience.
• Experience with RFI's and project correspondence.
• Strong communication, organization, and coordination skills.
• Proficiency in MS Office suite, SharePoint, Teams, Outlook, and OneNote.
• Experience with ProjectWise, Bluebeam, or Adobe Pro for modifying PDF files.