Project Coordinator - Commercial Construction

Ameritech Facility Services - Ball Ground, GA

Full-time - Entry Level

Ball Ground, GA

Construction of Buildings

About the position

The Project Coordinator plays a crucial role in supporting the Operations Manager and Project Managers in the timely completion of client projects within the commercial construction sector. This position requires strong organizational skills, the ability to multitask, and a commitment to meeting deadlines under pressure. The Project Coordinator will handle various administrative tasks, coordinate subcontractors, and ensure that all project documentation is accurately maintained.

Responsibilities

• Enter new jobs in Project Management System
• Communicate schedules and requirements to field technicians
• Receive, track, and save project paperwork into all systems (Spectrum, Smartsheet, SharePoint)
• Coordinate subcontractors by scheduling work, requesting paperwork, and ensuring all requirements are met
• Order materials as needed
• Communicate with the field team for daily/weekly paperwork
• Review, analyze, and act on daily reports
• Assist Project Manager in identifying upcoming risks, project timeline slips, contractor issues, field technician issues, and financial issues
• Assist in obtaining all required paperwork and permits
• Meet with managers weekly to push projects forward and assist as needed
• Generate project reporting/dashboards
• Participate in project conference calls
• Answer project questions from technicians, contractors, and clients
• Provide customer service and perform other duties as assigned

Requirements

• Commitment to a work schedule
• Construction knowledge (preferable but willing to train)
• Experience with Office Suite
• Knowledge of Smartsheet (preferable but not required)
• Knowledge of Google Docs
• Strong analytical and creative skills
• Strong written, oral, and visual communication skills
• Extremely organized with strong attention to detail
• Ability to work independently and as part of a team
• Ability to work well under deadlines
• Must be 18 years of age or older
• Must be able to pass a drug test
• Must be able to pass a background check

Nice-to-haves

• Experience with Smartsheet
• Construction knowledge