Project Coordinator - Commercial Construction

Ameritech Facility Services - Dallas, TX

Full-time - Entry Level

Dallas, TX

Construction of Buildings

About the position

The Project Coordinator plays a crucial role in supporting the Operations Manager and Project Managers in the timely completion of client projects within the commercial construction sector. This position requires strong organizational skills, the ability to multitask, and effective communication to ensure that all project requirements are met and documented appropriately.

Responsibilities

• Enter new jobs in Project Management System
• Communicate schedules and requirements to field technicians
• Receive, track, and save project paperwork into all systems (Spectrum, Smartsheet, SharePoint)
• Coordinate Subcontractors - Schedule work, request paperwork, ensure all subcontractor requirements are met and filed into the appropriate company file
• Order materials
• Communicate with field team for daily/weekly paperwork
• Review, analyze, and act on daily reports
• Assist Project Manager in proactively identifying upcoming risks, project timeline slips, contractor issues, field technician issues, and financial issues
• Assist in obtaining all required paperwork
• Assist in obtaining permits
• Meet with managers weekly to push projects forward and assist as needed
• Assist in the overall ownership of all projects
• Generate project reporting/dashboards
• Participate in project conference calls
• Answer project questions from technicians, contractors, and clients
• Provide customer service
• Perform other duties as assigned

Requirements

• Commitment to a work schedule
• Construction knowledge (preferable but willing to train)
• Experience with Office Suite
• Knowledge of Smartsheet (preferable but not required)
• Knowledge of Google Docs
• Self-starter with strong analytical and creative skills
• Strong written, oral, and visual communication skills
• Extremely organized with strong attention to detail
• Ability to work independently and as part of a team
• Ability to work well under deadlines