Project Coordinator (Construction, Engineering, or Architectural)

$45,000 - $65,000/Yr

E-Search - Kansas City, MO

Full-time - Entry Level

Kansas City, MO

Professional, Scientific, and Technical Services

About the position

The Project Coordinator position at E-SEARCH, LLC in Kansas City, MO, is a full-time role that provides essential administrative support to the Project Management and Design team. This position is crucial for ensuring that projects transition smoothly from initial setup to successful delivery. The Project Coordinator will be involved in onboarding new projects, inputting comments into the project management system, assisting with client communications, and performing various administrative tasks. The role requires a strong emphasis on organizational and time management skills, as well as excellent communication and client service abilities. In this role, the Project Coordinator will coordinate project specifications and manage construction administration transactions, including Requests for Information (RFI) and submittals. Responsibilities also include setting up job numbers, phases, and folders, as well as inputting internal and client comments into project documents and systems. The coordinator will provide administrative support to the team, which encompasses filing documents and coordinating project tasks and deliverables. Additionally, the position involves creating and maintaining project schedules, tracking progress, and identifying potential risks or bottlenecks. The Project Coordinator will prepare project-related documentation, including project plans, status reports, meeting minutes, and change requests, while maintaining accurate project files in accordance with company standards. The role also includes managing plotting inventory and delivering excellence in all project-related tasks. This position is ideal for someone who thrives in a fast-paced environment and is eager to contribute to the success of construction, engineering, or architectural projects.

Responsibilities

• Coordinate project specifications and construction administration transactions (RFI/Submittals).
• Set up job numbers, phases, and folders.
• Input internal and client comments into the project documents and system.
• Provide administrative support for the team which includes filing documents and coordinating project tasks and deliverables.
• Create and maintain project schedules, track progress and identify potential risks or bottlenecks.
• Prepare project-related documentation, including project plans, status reports, meeting minutes, and change requests.
• Maintain accurate project files and documentation in accordance with company standards and procedures.
• Management of plotting inventory.
• Deliver excellence!

Requirements

• Demonstrate strong organization and time management skills while working with fast-paced deadlines.
• Ability to multi-task and show resiliency in the face of difficulties.
• Demonstrate ability to communicate effectively with all levels of staff, clients, owners, other consultants, and subcontractors.
• Demonstrate ability to be self-motivated, flexible with task interruptions, and capable of proactively solving problems.
• Strong written and verbal communication skills.
• Willingness to collaborate with all departments.
• Proficient in Microsoft Office Suite; Word, Excel, and Outlook.
• Previous industry experience strongly required.
• Ability to work independently and with a team.
• Must be detail-oriented and demonstrate accuracy and thoroughness.
• Must display professionalism and initiative.
• High school degree or equivalent.
• 1.5+ years of administrative support experience.

Nice-to-haves

• Bachelor's Degree in the AEC (architecture, engineering, construction) or related industry.
• AutoCAD & REVIT experience.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance